Oregon State UniversitySpecial Collections & Archives Research Center
Harvesting wheat with a horse-drawn combine, 1900.
Harvesting wheat with a horse-drawn combine, 1900.
P 89 - Edwin Russell Jackman Photographic Collection. (Click to enlarge)

Records Management

The Records Management Program advises Oregon State University departments and offices on filing, storage, retention, re-formatting, and disposal of university records. The University Archivist has been designated as the Records Officer for Oregon State University and is responsible for development of the General Records Retention Schedule and for educating university personnel in records management policy and procedures.

Oregon State University's Records Retention Policy (effective July 1, 2015) is University Policy 04-010. The General Records Retention Schedule (effective July 1, 2015) sets a minimum retention period for specific university records.

The Records Management Program also provides storage and retrieval of non-permanent, in-active, and/or confidential records that have not met their minimum retention period in the University Records Centers. This service includes storage of materials in a secure location at no charge to OSU offices or departments as well as retrieval of needed materials from the records center by SCARC staff for delivery to your office. Participating departments are responsible for providing standard records storage boxes (12x10x15 inches), paying for transportation of materials to the records center (if necessary), and paying also for confidential destruction of materials once it is determined it is appropriate for them to be destroyed.

The Records Management Program was founded at OSU in 1966, making it one of the first programs of its kind.

For assistance with Records Management requests, please contact Elizabeth Nielsen, University Archivist and Records Center Manager (541-737-0543, elizabeth.nielsen@oregonstate.edu).