Student Academic Records, 1888-2009
Predominant Dates: 1888-1961
The Student Academic Records document students enrolled at Oregon State University from the late 1880s through early 2000s. The records include official transcripts, applications for admission, high school and other college transcripts, and related documents. The Registrar's Office was established in about 1903 with John B. Horner as the first Registrar.
Access to Student Academic Records is restricted due to the presence of confidential information. All requests for access to this material should be directed to the University Archivist via email at scarc@oregonstate.edu.
ID: RG 053 - SG 2
Extent: 355.0 cubic feet
Statement on Access: Access to Student Academic Records is restricted due to the presence of confidential information. All requests for access to this material should be directed to the University Archivist.
Preferred Citation: Student Academic Records (RG 053 - SG 2), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.
Acquisition Note:
These records were transferred to the OSU Archives in numerous accessions from 1998 to 2010.
Container List
- Series 1: Student Record Book and List of Matriculates, 1888-1901 Add to Shelf
- Series 1 documents students enrolled at Oregon Agricultural College from 1888 to 1901 in a Student Record Book for 1888-1901 and a List of Matriculates for 1888-1896.
- UnitID: Series 1
- Box 001-002 Add to Shelf
- Series 2: Bound Student Academic Records, 1900-1915 Add to Shelf
- Series 2 consists of 10 bound volumes of early student academic records for students enrolled in 1900-1915 as well as unbound documents for the same time period. These are for records numbers 000007 through 005080. Record numbers were assigned to a set of documents that were in alphabetical order, hense the documents are in both alphabetical and numerical order. Some documents with these record numbers are also available on microfilm in Series 4.
- UnitID: Series 2
- Box 002-016 Add to Shelf
- Series 3: Student Academic Records, circa 1904 - circa 1961 Add to Shelf
- Series 3 consists of original student academic records for students enrolled from the early 1900s through early 1960s with record numbers 005081 through 106999. The records are arranged in rough chronological order as the numbers were assigned as when students enrolled for their first term at Oregon State. The name index to record numbers is available in Series 5. These records include Oregon State transcripts, applications, high school and other college transcripts, military discharge documents, and foreign school documents. The Oregon State transcripts are also available on microfilm in Series 4. Beginning with record 076899, the documents have not been processed and are still housed in the original folders and record storage boxes. Legal-size and oversize documents have been separated and are listed at the end of this series. Note: Separation sheets for oversize materials that are filed with letter-size documents may direct a user to a superceded box number or location; current box numbers for oversize materials are listed at the end of this series.
- Box 002, 016-813 Add to Shelf
- Series 4: Microfilmed Student Academic Records, 1892-2009 Add to Shelf
- Except for some earlier records also found in bound volumes, this series only includes microfilm of the official transcript. The microfilm reels in this series, through reel 299, are labeled with "SAR" preceding the reel number on the microfilm box.
- Extent: 427 microfilm reels and 1 cubic foot of paper records
- Sub-Series 1: Microfilmed Student Academic Records Add to Shelf
- This subseries consists of student academic records microfilm by the Registrar's Office and includes 299 microfilm reels.
- Reel 001-299 Add to Shelf
- Sub-Series 2: Microfilmed Student Academic Records, 1990-2007 Add to Shelf
- This sub-series consists of student academic records microfilmed by the Registrar's Office and includes 119 microfilm reels and some original paper documents that are illegible on the microfilm. The records consist primarily of applications for admission; they also include correspondence and transcripts from other colleges and universities. These documents are for student record numbers 279283 through 408793. The records are arranged numerically; a list of the range of record numbers on each reel is available in the central file for this collections.
- Reel 300-418 Add to Shelf
- Box 814 Add to Shelf
- Sub-Series 3: Microfilmed Student Academic Records, 2005-2009 Add to Shelf
- This sub-series consists of 10 reels of microfilmed student academic records for students attending the OSU Cascades Campus in Bend. The records are arranged in numerical order by student id number.
- Reel 419-428 Add to Shelf
- Series 5: Microfilmed Academic Record Locator Cards, 1976-1979 Add to Shelf
- Series 5 consists of Academic Record Locator Cards that serve as an name index for the student academic records. The cards are arranged alphabetically by last name and provide the student's name and the associated record number for their student academic record. The bulk of the series (Locator Card Reels 001-063) consists of cards maintained by the Registrar's Office as of 1976 that were microfilmed at that time. Alphabetical additions to the card file were filmed in 1977 (Reels 064-065); 1978 (Reels 066-067); and 1979 (Reels 068-069).
- Extent: 69 microfilm reels
- Reel 001-063: Locator cards filmed in 1976 Add to Shelf
- Reel 064-065: Locator cards filmed in 1977 Add to Shelf
- Reel 066-067: Locator cards filmed in 1978 Add to Shelf
- Reel 068-069: Locator cards filmed in 1979 Add to Shelf