Memorial Union Program Council Records, 1964-2016
Predominant Dates: 2006-2015
The Memorial Union Program Council (MUPC) Records document the administration of this organization and its role in programming campus events. Primarily reflecting activities related to event coordination and publicity, this collection includes artifacts, budgetary documents, contracts, correspondence, digital files, flyers, handbooks, meeting minutes, photographs, posters, publications, reports, and scrapbooks. The MUPC was established in 1948.
Reference access to the born-digital materials in this collection is available upon request.
ID: RG 275
Extent: 8.0 cubic feet
Statement on Access: Collection is open for research.
Statement on Description:
We acknowledge that materials in SCARC collections and the language that describes them may be harmful. We are actively working to address our descriptive practices; for more information please see our SCARC Anti-Racist Actions Statement online.
The archivist-prepared description of this collection uses the phrase “Civil War” to refer to the long-standing athletic rivalry between Oregon State University and the University of Oregon. A history of this athletic rivalry, and use of the phrase “Civil War” to describe it, is available online in The Origins of the "Civil War" Football Game blog post.
In June 2020, Oregon State University President Edward J. Ray announced that the term “Civil War” will no longer be used by either university because it “represents a connection to a war fought to perpetuate slavery.”
We acknowledge the racism represented by the use of this phrase and the harm it may cause our users. In order to provide historical context and to enable standardized searching and access across our collections, we have retained the use of this phrase in the collection description.
[Date of acknowledgement: November 2021]
Preferred Citation: Memorial Union Program Council Records (RG 275), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.
Acquisition Note:
The bulk of these materials were transferred to the Special Collections and Archives Research Center in 2017. Records received earlier were originally described as a part of the Memorial Union Records (RG 099).
Container List
- Series 1: Reports, 1985-2013 Add to Shelf
- Series 1 consists of reports compiled by MUPC staff that reflect assessment, budgeting, and activities during summer session. This series also contains digital files, which are available for reference use upon patron request.
- Box-Folder 1.1: Assessment Reporting, 2009-2010 Add to Shelf
- Box-Folder 1.2: Assessment Reporting, 2012-2013 Add to Shelf
- Box-Folder 1.3: Budget Reporting, 2004-2011 Add to Shelf
- Box-Folder 1.4: Summer Term Reports, 1985-1989 Add to Shelf
- Digital Folder 3: Assessment Reporting, 2005-2006 Add to Shelf
- This folder is made up of 7 born digital files relating to an assessment of the Memorial Union. These files contain focus group questions, learning outcome statements, and a transcript of a group interview of Memorial Union staff. These files are available for reference use upon patron request.
- Series 2: Committees, 1989-2013 Add to Shelf
- Series 2 reflects the work of various Memorial Union Program Council committees and is made up of meeting minutes, notes, correspondence, check in sheets, and committee membership lists.
- Box-Folder 1.5: Community Relations and Traditions Committee, 2013-2015 Add to Shelf
- Box-Folder 1.6: Entertainment and Recreation Committee, 2012-2015 Add to Shelf
- Box-Folder 1.7: General, 1989-2012 Add to Shelf
- Box-Folder 1.8: Holiday Decoration Celebration Committee, 2005 Add to Shelf
- Box-Folder 1.9: Marketing Committee, 1998-1999 Add to Shelf
- Box-Folder 1.10: Marketing Committee Notebook, 1998-1999 Add to Shelf
- Box-Folder 1.11: Marketing and Social Media Committee, 2012-2013 Add to Shelf
- Box-Folder 7.1: Marketing and Social Media Committee, 2012 Add to Shelf
- Box-Folder 1.12: Marketing and Social Media Committee, 2012-2015 Add to Shelf
- Box-Folder 1.13: Memorial Union Advisory Board, 2013-2014 Add to Shelf
- Box-Folder 1.14: MUPC Inclusivity Committee, 2011-2013 Add to Shelf
- Box-Folder 1.15: MUPC Weekly Committee Check In Sheets, 2012-2013 Add to Shelf
- Box-Folder 1.16: Mom's and Dad's Weekend Planning Committee, 2012 Add to Shelf
- Box-Folder 1.17: Mom's Weekend Fashion Show Committee, 2009-2010 Add to Shelf
- Box-Folder 1.18: OSU Spirit, Holidays, and Special Events Committee, 2012-2013 Add to Shelf
- Series 3: Staff Meetings, 1964-2013 Add to Shelf
- Series 3 consists of materials reflecting staff meetings and is made up of meeting minutes, agendas, notes, and memoranda.
- Box-Folder 1.19: Staff Meetings, 1964-1965 Add to Shelf
- Box-Folder 1.20: Staff Meetings, 1976-1980 Add to Shelf
- Box-Folder 1.21: Staff Meetings, 2005-2013 Add to Shelf
- Series 4: Handbooks, 1977-2013 Add to Shelf
- Series 4 is made up of handbooks, guides, and binders of information assembled as a part of training orientations and reference for MUPC officers. In addition to policy and procedure guidelines, the handbooks also contain blank forms, evaluation reports, maps, and budget information.
- Box-Folder 1.22: Event Planning Guides, 2004 Add to Shelf
- Box-Folder 1.23: Memorial Union Election Packets, 1991-2010 Add to Shelf
- Box-Folder 1.24: MUPC Director Binder, 2012 Add to Shelf
- Box-Folder 1.25: MUPC Director's Retreat Packet, 2002 Add to Shelf
- Box-Folder 1.26 - 1.30: MUPC Handbooks for 1977-1978 thru 2004-2005, 1977-2004 Add to Shelf
- 5 folders. Not all years represented, gap from 1989 through 2003.
- Box-Folder 1.31: MUPC Marketing Binder, 1997-1999 Add to Shelf
- Box-Folder 1.32: MUPC Marketing Opportunities Guide, 2013 Add to Shelf
- Box-Folder 1.33: MUPC Orientation Handbook, 2012 Add to Shelf
- Box-Folder 2.1: MUPC Orientation Handbook, 2013 Add to Shelf
- Box-Folder 2.2: MUPC Program Advisor Binder, 2003-2006 Add to Shelf
- Box-Folder 2.3: Student Involvement Event Planning Guide, 2001 Add to Shelf
- Series 5: Event Planning Files, 1986-2015 Add to Shelf
- Series 5 documents the planning and publicity of campus events and activities organized by the Memorial Union Program Council. These materials are made up of certificates, contracts, correspondence, event programs, flyers, posters, tickets, information packets, judging forms, meeting minutes, event summary reports, and stage passes. This series also contains digital files, which are available for reference use upon patron request.
- Box-Folder 2.4: All-University Student Recognition and Awards Banquet, 2002-2010 Add to Shelf
- Includes correspondence regarding the Jo Anne Trow Woman of Distinction Award.
- Box-Folder 2.5: Battle of the Bands, 2004-2008 Add to Shelf
- Box-Folder 2.6: Battle of the Bands/Flat Tail Music Festival, 2009 Add to Shelf
- Box-Folder 2.7 - 2.10: Battle of the Bands/Flat Tail Music Festival, 2010 Add to Shelf
- 4 folders
- Box-Folder 2.11 - 2.13: Battle of the Bands/Flat Tail Music Festival, 2011 Add to Shelf
- 3 folders
- Box-Folder 2.14 - 2.17 : Battle of the Bands/Flat Tail Music Festival, 2012 Add to Shelf
- 4 folders
- Box-Folder 2.18 - 2.20 : Battle of the Bands/Flat Tail Music Festival, 2013 Add to Shelf
- 3 folders
- Box-Folder 3.1 - 3.2 : Battle of the Bands/Dam Jam, 2014 Add to Shelf
- 2 folders.
- Box-Folder 3.3: Battle of the Bands, 2015 Add to Shelf
- Box-Folder 3.4: Battle of the DJs, 2012 Add to Shelf
- Box-Folder 3.5: Battle of the DJs, 2013 Add to Shelf
- Box-Folder 3.6: Battle of the DJs, 2014 Add to Shelf
- Box-Folder 3.7: Benny Beaver's Birthday Bash, 2012-2013 Add to Shelf
- Box-Folder 3.8: Campus Movie Fest, 2009-2010 Add to Shelf
- Box-Folder 3.9: Campus Movie Fest, 2011 Add to Shelf
- Box-Folder 3.10 - 3.17: Children's Holiday Party, 2005-2014 Add to Shelf
- 8 folders.
- Box-Folder 8.1: Children's Holiday Party-Planning Notes, 2013 Add to Shelf
- Box-Folder 3.18: Civil War Tee Shirt Sales, 2010-2013 Add to Shelf
- Box-Folder 3.19: Connect Week Activities, 2010-2012 Add to Shelf
- Box-Folder 3.20 - 3.31: Dad's Weekend, 1993-2014 Add to Shelf
- Box-Folder 7.2: Dad's Weekend, 2012 Add to Shelf
- Box-Folder 4.1: Homecoming Events, 2006-2013 Add to Shelf
- Box-Folder 4.2 - 4.4: Leadership Conferences, 2010-2013 Add to Shelf
- Box-Folder 4.5: Lounge Jam, 2009 Add to Shelf
- Box-Folder 4.6: Martin Luther King (MLK III) Lecture, 2006 Add to Shelf
- Box-Folder 4.7: MUPC Diversity Speaker Series, 2010-2011 Add to Shelf
- Box-Folder 4.8: Men's Leadership Conferences, 2006-2009 Add to Shelf
- Box-Folder 4.9: Mom's Weekend, 1988-1994 Add to Shelf
- Mom's Weekend Fashion Show
- Box-Folder 4.10 - 4.14 : Mom's Weekend, 1999-2001 Add to Shelf
- Mom's Weekend Fashion Shows
- Box-Folder 4.15 - 4.16: Mom's Weekend, 2006-2007 Add to Shelf
- 2 folders.
- Box-Folder 4.17 - 4.18: Mom's Weekend, 2008 Add to Shelf
- 2 folders.
- Box-Folder 4.19 - 4.20: Mom's Weekend, 2009 Add to Shelf
- 2 folders.
- Box-Folder 4.21 - 4.25: Mom's Weekend, 2010 Add to Shelf
- 5 folders.
- Box-Folder 5.1: Mom's Weekend, 2010 Add to Shelf
- Box-Folder 5.2 - 5.5: Mom's Weekend, 2011 Add to Shelf
- 4 folders.
- Box-Folder 5.6 - 5.11: Mom's Weekend, 2012 Add to Shelf
- 6 folders.
- Box-Folder 5.12 - 5.16: Mom's Weekend, 2013 Add to Shelf
- 5 folders.
- Box-Folder 5.17 - 5.20: Mom's Weekend, 2014 Add to Shelf
- 4 folders.
- Box-Folder 6.1: Mom's Weekend, 2015 Add to Shelf
- Box-Folder 7.3: Mom's Weekend, 1989-2014 Add to Shelf
- Box-Folder 6.2: Movie in the Quad, 2012 Add to Shelf
- Box-Folder 6.3: Oregon's Birthday Celebrations, 2013-2014 Add to Shelf
- Box-Folder 6.4 - 6.7 : OSU Has Talent, 2010-2014 Add to Shelf
- Box-Folder 7.4: Posters for Various Events, 1985-2014 Add to Shelf
- Box-Folder 6.8: Renaissance Faire, 2006-2007 Add to Shelf
- Box-Folder 6.9- 6.10 : Snow in the Quad, 2006-2011 Add to Shelf
- Box-Folder 6.11: Sponsorship For Events, 2002-2010 Add to Shelf
- Box-Folder 6.12: Summer Session Noon Concerts, 2011-2013 Add to Shelf
- Box-Folder 6.13: Taylor Mali and Poetry Slam For Poverty, 2011 Add to Shelf
- Box-Folder 6.14: Tristan Taormino Lecture, 2011 Add to Shelf
- Box-Folder 6.15: Valentine's Day Event, 2013 Add to Shelf
- Box-Folder 6.16: Various Events, 2005-2011 Add to Shelf
- Box-Folder 6.17 - 6.19: Western Wind-Up, 2013-2015 Add to Shelf
- Box-Folder 7.5: Western Wind-Up, 2013 Add to Shelf
- Box-Folder 6.20 -6.23 : Women's Leadership Conference, 1990-2009 Add to Shelf
- 4 folders. Nothing for years 1995 through 2000
- Digital Folder 1: Event Planning Files, 2002-2011 Add to Shelf
- This folder consists of 378 born digital files reflecting the planning and publicity of various MUPC events. These files include budgetary records, event summary reports, letter templates, posters, registration form blanks, and survey materials. Reference access to these materials is available upon patron request.
- Series 6: Publications, 1970-2016 Add to Shelf
- Series 6 is comprised of brochures, event calendars, and other media printed for distribution containing information on Memorial Union Program Council members and activities.
- Box-Folder 8.2: Event Calendars, 1976-1987 Add to Shelf
- Box-Folder 6.24: Informational Brochures, 1970-2016 Add to Shelf
- Series 7: Photographs, 2004-2012 Add to Shelf
- Series 7 is made up of photographic and digital images taken by Memorial Union Program Council staff that document various events organized by MUPC. These events include the Mom's Weekend Fashion Show, Battle of the Bands, and the Children's Holiday Party. In total, there are 46 photographic prints and 2843 digital photographs in this series. Reference access to the digital images in this series is available upon patron request.
- Box-Folder 6.25: Children's Holiday Party, 2012 Add to Shelf
- Box-Folder 6.26: Renaissance Faire Vendor Booths, 2004 Add to Shelf
- Digital Folder 2: Photographs, 2006-2012 Add to Shelf
- This folder contains 2843 digital photographs arranged in 22 folders. The images depict Mom's Weekend Fashion Shows and music festivals organized by the MUPC. These files are available upon patron request.
- Series 8: Scrapbooks, 1971-2011 Add to Shelf
- Series 7 consists of 3 scrapbooks assembled by the Memorial Union Program Council that contain newspaper clippings, photographs and posters documenting events organized by the MUPC and new stories about its members. There are 5 photographic prints in these scrapbooks.
- Box-Item 7.1: Scrapbook, 1971 Add to Shelf
- Box-Item 7.2: Scrapbook, 1986 Add to Shelf
- Box-Folder 6.27: Scrapbook, 2011 Add to Shelf
- Series 9: Moving Images, 1995-2013 Add to Shelf
- Series 9 is made up of 1 VHS videotape and 5 digital files containing footage from events organized by the Memorial Union Program Council. Also included are two recordings of student auditions for the "OSU Got Talent" competition and an informational video about serving in the MUPC. Reference access to the digital files in this series is available online at the links below.
- Box-Item 6.1: Mom's Weekend, 1995 Add to Shelf
- VHS videotape
- Item 2: MUPC-Choose Your Own Adventure!, 2010 Add to Shelf
- A promotional film to publicize the activities of the MUPC. Video can be accessed here.
- Item 3: "OSU Got Talent" Auditions, 2011 Add to Shelf
- Student auditions for the 2011 "OSU Got Talent" contest. Video can be accessed here.
- Item 4: "OSU Has Talent" Auditions, 2013 Add to Shelf
- Student auditions for the 2013 "OSU Has Talent" contest. Video can be accessed here.
- Item 5: Battle of the Bands, 2013 Add to Shelf
- Footage from the 2013 Battle of the Bands. Video can be accessed here.
- Item 6: Battle of the Bands and Flat Tail Music Festival, 2012 Add to Shelf
- Footage from the Battle of the Bands and Flat Tail Music Festival. Video can be accessed here.
- Series 10: Artifacts, 2012-2013 Add to Shelf
- Series 10 is comprised of artifacts created in the course of organizing and managing Memorial Union Program Council events. The items include a backstage pass on a lanyard, a customized portfolio for the Battle of the Bands Director, refrigerator magnets, and animal bag puppets used as craft models at the 2013 Children's Holiday Party.
- Box 9 Add to Shelf