Educational Activities Committee Records, 1972-2015

Collection Overview

Title: Educational Activities Committee Records, 1972-2015

Predominant Dates: 1997-2015

ID: RG 293

Primary Creator: Oregon State University. Educational Activities Committee.

Extent: 7.0 cubic feet. More info below.

Arrangement: The Educational Activities Committee Records are arranged in 6 series: 1. Annual Binders, 1997-2014; 2. Budget Requests and Funding Records, 1994-2014; 3. Minutes and Agendas, 1999-2013; 4. Financial Guidelines, 1998-2014; 5. Summer Commission, 1996-2011; and 6. Subject Files, 1972-2015.

Languages of Materials: English [eng]

Abstract

The Educational Activities Committee Records document the process for requests and allocations of student fees at Oregon State University. In addition to information about the administration of the funding process, the records document the programs and activities of many fee-funded units and organizations such as the Associated Students of OSU, Student Media, Music Department, University Theater, and a multitude of students clubs and organizations.

Scope and Content Notes

The collection consists of materials generated by and for the Educational Activities Committee and include annual binders, budget requests and funding records, minutes and agendas, financial guidelines, the work of a Summer Commission convened in 2011, and reference materials.

The collection includes budget requests and justifications from student government (Associated Students of OSU - ASOSU); Student Media for the Barometer campus newspaper, Beaver yearbook, Prism literary magazine, KBVR-FM, and KBVR-TV.; the Music Department; and the University Theater. Student organizations that are represented in the collection include the Black Student Union, Native American Student Association, OSU Mountain Club, Rainbow Continuum, International Students of OSU (ISOSU), and many other clubs and organizations.

Of special note in the collection are materials from the 1972 ASOSU Ad Hoc Committee on Activity Grants, the 1996 Oregon Student Lobby publication of “Student Control of Student Fees: An analysis of the history, current status and suggested reforms of Oregon laws pertaining to student fees”, and the annual Financial Guides for Educational Activities Student Organizations.

The records include a few born digital files; all are for 1999-2000, which may reflect an effort to have requests submitted to the Committee in electronic form. These materials are available for use in the Special Collections and Archives Research Center Reading Room.

Biographical / Historical Notes

The Educational Activities Committee grew out of an Activity Grants program that was conceived in 1968 to encourage student leadership and involvement in student activities. In 1972, an ad hoc committee evaluated the effectiveness of the program and provided suggestions for changes and improvements which ultimately gave rise to the Educational Activities Committee.

By the 1990s, the Educational Activities Committee was well established as the funding mechanism for distribution of student fees. The major student and university organizations funded by the Educational Activities Committee included: student government (Associated Students of Oregon State University); International Students of Oregon State University (ISOSU), student media, the Music Department, musical groups and organizations, University Theatre, student clubs and organizations, minority student organizations, honorary societies, and Legal Advising.

By the 2015-2016 year, allocation of student fees became the responsibility of the Student Fees Committee, which assumed the responsibilities that had been previously held by the Student Incidental Fees Committee and the Educational Activities Committee.

Author: Roxanne Edgar and Elizabeth Nielsen

Administrative Information

More Extent Information: 7 boxes; 1.6 Mbytes and 44 files

Statement on Access: Collection is open for research.

Acquisition Note: These records were transferred from Student Leadership and Involvement to the Special Collections and Archives Research Center in 2017.

Related Materials: Additional materials in the Special Collections and Archives Research Center documenting the funding of student activities and organizations are available in Student Incidental Fees Committee Records (RG 258); Associated Students of Oregon State University (ASOSU) Records (RG 011); Student Club and Organization Records (RG 276); International Students of Oregon State University (ISOSU) Records (RG 247); and Student Leadership and Involvement Records (RG 232).

Preferred Citation: Educational Activities Committee Records (RG 293), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.

Processing Information: Born-digital materials received with the transfer consisted of 1 CD and 22 3.5 inch floppies that resulted in 69 files (106 Mbytes) with technical accessioning. After appraisal and arrangement, the born-digital records comprise 44 files (1.6 Mbytes).

People, Places, and Topics

Oregon State University--Finance.
Oregon State University--Students.
Oregon State University--Tuition.
Oregon State University. Educational Activities Committee.
Student activities--Oregon--Corvallis.
Student government--Oregon--Corvallis.
Tuition--Oregon--Corvallis.
University History

Box and Folder Listing

Series 1: Annual Binders, 1997-2014

Series 1 comprises a large part of this collection and consists of annual binders for 1997-1998 through 2013-2014. Each binder covers one academic/fiscal year. Notebooks for a given year may have been created and maintained by the Committee Chair, a faculty or student member on the Committee, or staff supporting the work of the Educational Activities Committee. Consequently, there are multiple notebooks for each year which provide different perspectives through written comments and questions as well as the specific issues and topics of interest and concern to the creator of the binder. These binders typically include: the detailed budget for the Committee, approved budgets for student and university organizations and programs, the request forms submitted by these organizations and programs, guidelines, expectations and rules, as well as minutes, agendas, and other administrative records documenting the functioning of the organization.

Box-Folder 1.01 - 1.02: Educational Activities Notebook, 1997-1998: 2 folders
Box-Folder 1.03 - 1.04: Educational Activities Notebook, 1997-1998: 2 folders
Box-Folder 1.05 - 1.06: Educational Activities Notebook, 1997-1998: 2 folders
Box-Folder 1.07 - 1.09: Educational Activities Notebook, 1998-1999: 3 folders
Box-Folder 1.10 - 1.11: Educational Activities Notebook, 1998-1999: 2 folders
Box-Folder 1.12 - 1.13: Educational Activities Notebook, 1998-1999: 2 folders
Box-Folder 1.14 - 1.16: Educational Activities Notebook, 1999-2000: 3 folders
Box-Folder 1.17 - 2.01: Educational Activities Notebook, 1999-2000: 2 folders
Box-Folder 2.02 - 2.03: Educational Activities Notebook, 1999-2000: 2 folders
Digital Folder 1: Educational Activities Budget and Budget Notes, 1999-2000: The Word document covers the Educational Activities Committee's budget goals, changes, process, the 1998-1999 annual fund, the EAC administration account for 1999-2000, and a Decision package to fund an OSA Campus Organizer with funds from ASOSU.
Box-Folder 2.04: Educational Activities Notebook, 1999-2000
Box-Folder 2.05 - 2.07: Educational Activities Notebook, 2000-2001: 3 folders
Box-Folder 2.08 - 2.10: Educational Activities Notebook, 2001-2002: 3 folders
Box-Folder 2.11: Educational Activities Notebook, 2001-2002
Box-Folder 2.12 - 2.14: Educational Activities Notebook, 2002-2003: 3 folders
Box-Folder 3.01 - 3.03: Educational Activities Notebook, 2002-2003: 3 folders
Box-Folder 3.04 - 3.06: Educational Activities Notebook, 2003-2004: 3 folders
Box-Folder 3.07 - 3.08: Educational Activities Notebook, 2003-2004: 2 folders
Box-Folder 3.09: Educational Activities Notebook, 2002-2004: 4 folders
Box-Folder 3.10 - 3.12: Educational Activities Notebook, 2002-2004: 4 folders
Box-Folder 3.13: Educational Activities Notebook, 2004-2005
Box-Folder 3.14 - 3.15: Educational Activities Notebook, 2004-2005: 2 folders
Box-Folder 3.16 - 4.01: Educational Activities Notebook, 2004-2005: 2 folders
Box-Folder 4.02: Educational Activities Notebook, 2005-2006
Box-Folder 4.03 - 4.04: Educational Activities Notebook, 2005-2006: 2 folders
Box-Folder 4.05 - 4.06: Educational Activities Notebook, 2006-2007: 2 folders
Box-Folder 4.07 - 4.08: Educational Activities Notebook, 2008-2009: 2 folders
Box-Folder 4.09 - 4.10: Educational Activities Notebook, 2009-2010: 2 folders
Box-Folder 4.11: Educational Activities Notebook, 2010-2011
Box-Folder 4.12 - 4.13: Educational Activities Notebook, 2011-2012: 2 folders
Box-Folder 4.14 - 4.16: Educational Activities Notebook, 2011-2012: 3 folders
Box-Folder 4.17 - 4.18: Educational Activities Notebook, 2012-2013: 2 folders
Box-Folder 4.19: Educational Activities Notebook, 2012-2013
Box-Folder 5.01: Educational Activities Notebook, 2013-2014
Box-Folder 5.02 - 5.03: Educational Activities Notebook, 2013-2014: 2 folders
Box-Folder 5.04: Educational Activities Notebook, 2013-2014

Series 2: Budget Requests and Funding Records, 1994-2014

Series 2 consists primarily of budget requests from the organizations and departments funded by student fees, including the Associated Students of OSU (ASOSU), Student Media, Music Department, University Theater, and a myriad of student clubs and organizations. These requests document how organizations had used previously allocated funds and justifications for increases in their annual budget allocation. All requests include a detailed expense budgets well as their historic approved, actual, and requested budgets for several years.

Box-Folder 5.05: Budget Requests, 1999-2000
Digital Folder 1: Budget Requests for 1999-2000, 1999: Includes budget requests and supporting documents from: the Asian Pacific American Student Union (APASU), ASOSU, Centro Latino Americano, Chamber Music Corvallis, Community Outreach Inc., Elite Dance Team, Forensics Club, Graduate Student Association, LGBT Alliance, Livestock Judging Team, Music Department, Native American Student Association (NASA), OSU Mountain Club, Phi Beta Lambda, Student Media.
Box-Folder 5.06 - 5.07: Budget Requests, 2001-2002: 2 folders
Box-Folder 5.08: Krishna Consciousness Budget, 2002-2003
Box-Folder 5.09: Budget Request Email, River-Watch, 2003-2004
Box-Folder 5.10: Budget Request, Native American Student Association, 2005-2006
Box-Folder 5.11: Budget Request, OSU Circle K, 2005-2006
Box-Folder 5.12: Budget Request, Rainbow Continuum, 2005-2006
Box-Folder 5.13: Budget Request, Socratic Club, 2005-2006
Box-Folder 5.14: Budget Request, Student Media, 2005-2006
Box-Folder 5.15: Budget Request, University Theatre, 2005-2006
Box-Folder 5.16: Budget Request, Collegiate 4-H, 2005-2006
Box-Folder 5.17: Budget Requests, 2004-2005
Box-Folder 5.18: Budget Requests, 2005-2006
Box-Folder 5.19: Budget Requests, 2006-2007
Box-Folder 5.20 - 5.21: Budget Requests, 2006-2007: 2 folders
Box-Folder 5.22: Budget Requests, 2006-2007
Box-Folder 5.23: Budget Requests, 2007-2008
Box-Folder 5.24: Budget Requests, 2008-2009
Box-Folder 5.25: Budget Requests, 2009-2010
Box-Folder 5.26: Budget Requests, 2010-2011
Box-Folder 5.27: Budget Requests, 2009-2011
Box-Folder 5.28 - 5.29: Budget Requests, 2011-2012: 2 folders
Box-Folder 5.30: Request Forms, 2013-2014
Box-Folder 6.01: Budget Requests, 2011-2014
Box-Folder 6.02: Sample Budget Request, Blank Request Forms, 2008-2009
Box-Folder 6.03: Requests from MANRRS, Entrepreneurship Club, and ISOSU, 2004: MANRRS stands for Minorities in Agriculture, Natural Resources, and Related Sciences
Box-Folder 6.04: Outreach Budgets, 2009-2012
Box-Folder 6.05: Fund Requests, 1999-2000
Box-Folder 6.06: Funding Requests, 2003-2005
Box-Folder 6.07: Funding Proposals, 2001-2012
Box-Folder 6.08: Travel Requests, 2012-2013
Box-Folder 6.09: Travel Forms, 2013
Box-Folder 6.10: Budget Guidelines, 1997-2001
Box-Folder 6.11: EDACT Budget Process, 2006-2007
Box-Folder 6.12: Budget Guidelines and Management, 2010-2012
Box-Folder 6.13: Budget Proposal, Amendment, 2010-2012
Box-Folder 6.14: Budget Guidelines, 2009-2013
Box-Folder 6.15: Budget Process Assessments, 2005-2006
Box-Folder 6.16: Budget Notes, 2010-2011
Box-Folder 6.17: Budget Training Materials, 2003-2011
Box-Folder 6.18: Educational Activities Budgets, 2008-2009
Box-Folder 6.19: Meeting Arrangements and Attendees, 2008
Box-Folder 6.20: Budgets, 2000-2001
Box-Folder 6.21: Budgets, 2012-2014
Box-Folder 6.22: Meeting Materials, 1994-2006: Includes: Budget Documents, Minutes, Historic Budget Approvals
Box-Folder 6.23: Budget Documents, 2013-2014
Box-Folder 6.24: Chair Persons Notebook Budgets, 1999-2000
Box-Folder 6.25: Budget Meeting, 2014
Box-Folder 6.26: Budget Materials, 2006-2014

Series 3: Minutes and Agendas, 1999-2013

Series 3 consists of minutes and agendas for Educational Activities Committee meetings for the 1999-2000 through 2013. The documents includes lists of Committee members, meeting attendees, and a record of discussion and decisions reached by the Committee.

Box-Folder 6.27: Minutes, 1999-2000
Box-Folder 6.28: Minutes, 2003-2004
Box-Folder 6.29: Minutes, 2004-2005
Box-Folder 6.30: Minutes, 2006-2007
Box-Folder 6.31: Minutes, 2008
Box-Folder 6.32: Minutes, 2009
Box-Folder 6.33: Minutes, 2011
Box-Folder 6.34: Minutes, 2012
Box-Folder 6.35: Meeting Documents, 2012-2013
Box-Folder 7.01: Agendas, 2000-2013
Box-Folder 7.02: Agendas, 2007-2008

Series 4: Financial Guidelines, 1998-2014

Series 4 consists of the Financial Guidelines published annually for the 1998-1999 through 2013-2014 academic years. Copies of these guidelines are occasionally included with the associated year's records in Series 1 or 2. Guidelines for all years are included except for the 2004-2005 year. The purposes of the Guidelines were to assist “student organizations with their financial needs” and serve as an “overview of policy and procedures that Educational Activities and Oregon State University hold for spending student fee monies.”

Box-Folder 7.03: Financial Guide for Educational Activities Student Organizations, 1998-2003
Box-Folder 7.04: Financial Guide for Educational Activities Student Organizations, 2003-2010
Box-Folder 7.05: Financial Guide for Educational Activities Student Organizations, 2010-2014

Series 5: Summer Commission, 1996-2011

Series 5 documents the work of the Summer Commission which was convened in the summer of 2011 to “look at topics that the committee [did] not [have] time to review over the years.” It includes three copies of the Commission's binder as well as paperwork for the summer commission, a history of student fees, and recreational sports paperwork. The history of student fees, a 1996 Oregon Student Lobby publication, is framed as “an analysis of the history, current status and suggested reforms of Oregon laws pertaining to student fees.”

Box-Folder 7.06: Summer Commission Notebook, 2011
Box-Folder 7.07: Summer Commission Notebook, 2011
Box-Folder 7.08: Summer Commission, 2011
Box-Folder 7.09: Background Materials, 1996-2011: Includes: "Student Control of Student Fees: An analysis of the history, current status and suggested reforms of Oregon laws pertaining to student fees" by Tamara Dykeman, Oregon Student Lobby 1996

Series 6: Subject Files, 1972-2015

Series 6 consists primarily of reference materials and topical files assembled by Committee chairs and staff pertaining to the allocations of student fees and the functioning of the Educational Activities Committee. Of special note are materials documenting the 1972 ASOSU Ad Hoc Committee on Activity Grants which lead to the establishment of the Educational Activities Committee. Most of the materials in the series are from the 1990s-2000s.

Box-Folder 7.10 - 7.12: Chair Notebook, 2001-2002: 3 folders
Box-Folder 7.13: Chair Introduction, 2001-2003
Box-Folder 7.14 - 7.16: Chair Binder, 2006-2007: 3 folders
Box-Folder 7.17: Academic Credit Requirements, 2001-2003
Box-Folder 7.18: Annually Funded Organizations, 2013-2015
Box-Folder 7.19: ASOSU Ad Hoc Committee on Activity Grants, 1972
Box-Folder 7.20: Educational Activities By-Laws, 1997-2010
Box-Folder 7.21: Department of Music, 2002-2004
Box-Folder 7.22: Emails, 2003-2014
Box-Folder 7.23: Fee Guidelines, 1990-2001
Box-Folder 7.24: General Reference Material, 1973-2013
Box-Folder 7.25: Guidelines and Procedures, 1999-2011
Box-Folder 7.26: Preliminary Committee Information, 2001-2012
Box-Folder 7.27: Educational Activities Retreat, 2001
Box-Folder 7.28: Southworth Trial Print-Out, 2001
Box-Folder 7.29: Educational Activities Strategic Plan, 2011-2012
Box-Folder 7.30: 10-Year History, 1988-2003
Box-Folder 7.31: Treasurer's Orientation, 2007-2008