Association of Office Professionals Records, 1961-2008

Collection Overview

Title: Association of Office Professionals Records, 1961-2008

Predominant Dates: 1970-2003

ID: MSS AOP

Primary Creator: Oregon State University. Association of Office Professionals

Extent: 2.6 cubic feet. More info below.

Arrangement: The Association of Office Professionals Records are arranged in 11 series: I. Constitution and Bylaws, 1961-1998; II. Membership Lists, 1962-2001; III. Board Records, 1962-2002; IV. Newsletters and General Information, 1961-2007; V. Projects and Activities, 1965-2006; VI. Nominations and Elections, 1964-2003; VII. Financial Records, 1977-2004; VIII. Certificates, 1963-1979; IX. General Correspondence and Publications, 1971-2008; X. Contracts, 1983-1988; and XI. Scrapbooks, 1974-1978.

Languages of Materials: English [eng]

Abstract

The Association of Office Professionals (AOP) Records document the membership and programs of the organization for office personnel at Oregon State University. The records include constitutions and bylaws, membership lists, newsletters and publications, board records, and scrapbooks. The Association of Office Professionals was established in 1961 as the Oregon State University chapter of the Oregon Association of Educational Secretaries. In 1977, the chapter became the Office Personnel Association (OPA) and, in 2004, the name was changed to Association of Office Professionals.

The CDs and floppy disks described in this series require migration to a digital format and are not immediately available for patron use. Please see SCARC's "Accessing Audio-Visual Content" policy for more information.

Scope and Content Notes

The Association of Office Professionals (AOP) Records document the membership and programs of the Association. The records include constitutions and bylaws, lists of members and officers, board records, newsletters and publications, and scrapbooks. The collection includes substantive materials pertaining to the Association's scholarship for OSU students; the "Member of the Year", "Boss of the Year", and monthly merit awards; and seminars, workshops, and conferences offered by the organization. The collection documents the changing role of office workers, many of whom are women, at Oregon State University from the early 1960s through the early 2000s.

The scrapbooks include several color snapshots of programs and events in the 1970s. The records include Scholarship Committee documents in electronic form.

Biographical / Historical Notes

The Association of Office Professionals was established at Oregon State University (OSU) in 1961 as the OSU Chapter of the Oregon Association of Educational Secretaries and was an affiliate of the National Association of Educational Secretaries; its purpose was to formulate standards and principles for campus office personnel, unite those similarly interested, and act as an information clearinghouse. In 1977, the name of the organization was changed to the Office Personnel Association (OPA) to better reflect the composition and purpose of the organization. In 2004, the organization became the Association of Office Professionals (AOP).

The Association is dedicated to fostering awareness, excellence, and professionalism for office personnel at Oregon State University. AOP hosts guest speakers at its monthly meetings; sponsors workshops and seminars for its members; recognizes OSU employees for excellence in performance, service, and leadership with monthly and annual awards; and awards scholarships to OSU students.

Administrative Information

Accruals: Additions to the collection are expected.

More Extent Information: 8 photographs and 1 CD; 4 boxes, including 1 oversize box; 16 document files; 10.5 MBytes

Statement on Access: Collection is open for research.

Acquisition Note: The records were transferred to the University Archives in multiple accessions between 1993 and 2010.

Related Materials: Additional materials pertaining to the Association are available in the Oregon State University Memorabilia Collection (MSS MC). The Special Collections and Archives Research Center holdings also include the the Oregon State University Management Association (OSUMA) Records (MSS OSUMA).

Preferred Citation: Association of Office Professionals Records (MSS AOP), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.

Creators

Oregon State University. Association of Office Professionals
National Association of Educational Secretaries (U.S.)
Oregon Association of Educational Secretaries
Oregon Association of Educational Secretaries. Oregon State University Chapter
Oregon State University. Office Personnel Association

People, Places, and Topics

Career development.
Clerks--Oregon--Corvallis.
Clubs--Oregon--Corvallis.
Oregon State University--Employees.
Oregon State University. Association of Office Professionals
Professional education.
Professional employees in government--Oregon.
Scholarships--Oregon--Corvallis.
School secretaries.
University History
Women--Education (Higher)--Oregon--Corvallis.

Box and Folder Listing

Series 1: Constitution and Bylaws, 1961-1998

Series 1 consists of the constitution and bylaws that govern the organization as well as draft changes and correspondence pertaining to modifications.

Box-Folder 1.1: Constitutions and Bylaws, 1961-1985
Box-Folder 1.2: Constitutions and Bylaws, 1987-1993
Box-Folder 1.3: Constitutions and Bylaws, 1987-1998

Series 2: Membership Lists, 1962-2001

Series 2 consists of lists of members of the organization as well as officers and board members and committee chairs and membership. Annual invitations to the campus community to join the organzation and membership brochures are also included.

Box-Folder 1.4: Membership Lists, 1962-1979
Box-Folder 1.5: Membership Lists, 1980-1992
Box-Folder 1.6: Membership Lists, 1978-2001

Series 3: Board Records, 1962-2002

Series 3 documents the leadership of the organization by the officers and Executive Board and consists of minutes, correspondence to members, and related materials.

Box-Folder 1.7: Board Minutes and Related Materials, 1962-1975
Box-Folder 1.8: Board Minutes and Related Materials, 1975-1977
Box-Folder 1.9: Board Minutes and Related Materials, 1977-1981
Box-Folder 1.10: Board Minutes and Related Materials, 1981-1986
Box-Folder 1.11: Board Minutes and Related Materials, 1986-1992
Box-Folder 1.12: Board Minutes and Related Materials, 1992-1993
Box-Folder 1.13: Board Minutes and Related Materials, 1993-1998
Box-Folder 1.14: Board Minutes and Related Materials, 1999-2002
Box-Folder 1.15: Chairman of the Board Notebook, 1975-1976

Series 4: Newsletters and General Information, 1961-2007

Series 4 consists of monthly newsletters of the organization, program announcements, and other information distributed to members and the campus community. Duplicate copies of newsletters from the 1970s through 1990s are included.

Box-Folder 1.16: Oregon Association of Educational Secretaries (OAES) - OSU Chapter, 1961-1966
Box-Folder 1.17: Oregon Association of Educational Secretaries (OAES) - OSU Chapter, 1966-1970
Box-Folder 1.18: Oregon Association of Educational Secretaries (OAES) - OSU Chapter, 1967-1975
Box-Folder 1.19: Oregon Association of Educational Secretaries (OAES) - OSU Chapter, 1970-1976
Box-Folder 1.20: Oregon Association of Educational Secretaries (OAES) - OSU Chapter, 1968-1976
Box-Folder 1.21: Office Personnel Association (OPA), 1976-1980
Box-Folder 1.22: Office Personnel Association (OPA), 1978
Box-Folder 1.23: Office Personnel Association (OPA), 1980-1986
Box-Folder 1.24: Office Personnel Association (OPA), 1986-1989
Box-Folder 1.25: Office Personnel Association (OPA), 1989-1992
Box-Folder 1.26: Office Personnel Association (OPA), 1992-1994
Box-Folder 1.27: Office Personnel Association (OPA), 1996-1999
Box-Folder 1.28: Office Personnel Association (OPA), 2000-2003
Box-Folder 2.1: Office Personnel Association (OPA), 1994-2003
Box-Folder 2.2: Association of Office Professionals (AOP), 2004-2007
Box-Folder 2.3: Office Personnel Association (OPA), 1979-1983: Duplicate copies of newsletters.
Box-Folder 2.4: Office Personnel Association (OPA), 1983-1993: Duplicate copies of newsletters.

Series 5: Projects and Activities, 1965-2006

Series 5 documents the major activities of the organization, especially seminars and workshops; awards for members and for "Boss of the Year"; and scholarships for OSU students. This series also includes committee records for the Professional Development, Newsletter, Publicity, and Scholarship Committees.

Box-Folder 2.5: OPA Scholarship, 1967-1980

Box-Folder 2.6: OPA Scholarship, 1980-1987

Box-Folder 2.7: Scholarship Records, 1965-1977

Box-Folder 2.8: Scholarship Records, 1988-1997

Sub-Series 1: Seminars, Workshops and Forums, 1974-1997

Box-Folder 2.9: Seminars, Workshops and Forums, 1974-1987
Box-Folder 2.10: Spring 1988 Seminar, May 26, 1988
Box-Folder 2.11: 1988-1990
Box-Folder 2.12: Conference and Workshop Materials, 1977-1997

Box-Folder 2.13: "Boss of the Year" Award, 1986-2003

Box-Folder 2.14: "Boss of the Year" (1972-1990) and "Employee of the Year" (1986-1990) Awards, 1972-1990

Box-Folder 2.15: "OPA Memeber of the Year" Award, 1987-2003

Box-Folder 2.16: Award Announcements, 2000-2001

Box-Folder 2.17: Award Nomination Packets, 2004

Nomination packets for Virginia (Ginny) Domka for Member of the Year and Michael Henthorne for Boss of the Year.

Box-Folder 2.18: Bosses Luncheon/ Awards Luncheon, 1979-1990

Box-Folder 2.19: Monthly Merit Awards, 1991-1997

Box-Folder 2.20: Monthly Merit Awards, 1991-1997

Box-Folder 2.21: Craft Fair, November 1982

Box-Folder 2.22: OPA Cookbook, November 1982

Box-Folder 2.23: Patrick Page Magic Show, March 17, 1983

Box-Folder 2.24: Ombudsman, 1988-1990

Box-Folder 2.25: Speeches at University Day, 1986-1988

Box-Folder 2.26: University Day Address, 1992

Box-Folder 2.27: Brown Bags and Tours, 1992-1997

Sub-Series 2: Committees, 1968-2006

Box-Folder 2.28: Professional Development Committee, 1993-1997
Box-Folder 2.29: Newsletter Committee, 1977
Box-Folder 2.30: Publicity Committee, 1968
Box-Folder 2.31: Scholarship Committee Documents, 2005-2006: CD with 16 files (*.doc and *.xls formats); 10.5 Mbytes.

Series 6: Nominations and Elections, 1964-2003

Series 6 documents the election of officers for the organization and includes nominating committee reports, sample ballots, candidate statements and profiles, and election results.

Box-Folder 2.32: Nominations and Elections, 1964-1980
Box-Folder 2.33: Nominations and Elections, 1980-1992
Box-Folder 2.34: Nominations and Elections, 1991-2003

Series 7: Financial Records, 1977-2004

Series 7 documents the finances of the organization and includes budgets, financial statements of income and expenses, and audit reports.

Box-Folder 2.35: Financial Reports and Statements, 1977-1992
Box-Folder 2.36: Financial Reports and Statements, 1992-1993
Box-Folder 2.37: Financial Statements, 1993-2004
Box-Folder 2.38: Budgetary Materials, 1988-2002
Box-Folder 2.39: Auditor's Reports, 1987-1989

Series 8: Certificates, 1963-1979

Series 8 consists of certificates of affiliation with the National Association of Educational Secretaries and the Oregon Association of Educational Secretaries.

Box-Folder 3.1

Series 9: General Correspondence and Publications, 1971-2008

Series 9 consists of general correspondence with members, memoranda and announcements, brochures, flyers, and programs documenting the administration, programs, and activities of the OSU Chapter of the Oregon Association of Educational Secretaries (OAES), the Office Personnel Association (OPA), and the Association of Office Professionals (AOP).

Box-Folder 3.2: Correspondence, Memos, Flyers, and Announcements, 1971-1977
Box-Folder 3.3: Correspondence, Memos, Flyers, and Announcements, 1977-1984
Box-Folder 3.4: Correspondence, Memos, Flyers, and Announcements, 1984-1990
Box-Folder 3.5: Correspondence, 1985-2001
Box-Folder 3.6: General Information Brochures, 1988-2003
Box-Folder 3.7: Annual Conference Brochures, 1992-2001
Box-Folder 3.8: Award Luncheon Brochures and Programs, 1986-2004
Box-Folder 3.9: Announcements, 2008

Series 10: Contracts, 1983-1988

Series 10 consists of a blank speaking engagement agreement, a 1983 contract with a performer (magician), and correspondence regarding monetary awards to members of the organization.

Box-Folder 3.10

Series 11: Scrapbooks, 1974-1978

Series 11 consists of two scrapbooks documenting the programs and activities of the organization in 1974-1975 and 1977-1978. The 1974-1975 scrapbook includes clippings, brochures, programs, announcements, and correspondence for the OSU Chapter of the Oregon Association of Educational Secretaries (OAES). The 1977-1978 scrapbook includes clippings, certificates, newsletters, programs, brochures, and photographs for the Office Personnel Association (OPA). The photographs include 7 color snapshots of programs and events and one b/w photograph of Judy Brazee, President of the Association in 1977-1978.

Box 4