Library Gifts and Exchange Department Records, 1951-2004

Collection Overview

Title: Library Gifts and Exchange Department Records, 1951-2004

Predominant Dates: 1970-1995

ID: RG 261

Primary Creator: Oregon State University. Libraries

Extent: 6.0 cubic feet. More info below.

Arrangement: The Library Gifts and Exchange Department Records are arranged in 4 series: 1. Chronological Correspondence, 1970-1991; 2. Alphabetical Correspondence, 1951-2004; 3. Subject Files, 1951-2003; and 4. Administrative Records, 1972-1995.

Languages of Materials: English [eng]

Abstract

Scope and Content Notes

Biographical / Historical Notes

The first "official" college library was likely that of the Adelphian Literary Society, which in 1880 had acquired the Corvallis Library Association's library. Ten years later, the Adelphians transferred their 605-volume library to the college. By 1899, when the first full-time, nonstudent librarian, Arthur Stimpson, was appointed, the collection had grown to 3000 volumes and 500 pamphlets and bulletins. The first professional librarian, Ida A. Kidder, was appointed in 1908.

Initially housed in the Administration Building (now Benton Hall), a structure for the library was constructed in 1918 with funds appropriated by the Oregon Legislative Assembly passed a year earlier. Named Kidder Hall in honor of Ida Kidder, the library was re-named in 1954 for William Jasper Kerr, president of OSU from 1907-1932 and first chancellor of the State System of Higher Education.

Despite the construction of a west wing to the library building in 1941, space needs continued to become increasingly acute with the expansion of collections and staff. In the late 1950s, planning began for a new structure that was completed in 1963 and expanded in 1971 with the addition of two floors. A branch of the Library at the OSU Hatfield Marine Science Center was completed in 1976 and eventually named for Marilyn Potts Guin, the first librarian there.

Increasing demand for space drove plans for further expansion and renovation of the library building that began in 1988 but really gained momentum with the approval of funds from the Legislative Assembly in 1993. Owing to the success of a fundraising campaign to raise private money to match state funds, expansion efforts began in 1996 and were completed in 1999. The Kerr Library was renamed the Valley Library in 1995 in honor of the Wayne and Gladys Valley Family, whose foundation donated $10 million to library expansion efforts.

Librarians subsequent to Kidder were Lucy M. Lewis (1920-1945), William H. Carlson (1945-1965), Rodney K. Waldron (1965-1984), Melvin R. George (1984-1996), Karyle S. Butcher (1997-2010), and Faye A. Chadwell (2010-).

E. Doris Tillis was appointed as the Assistant Acquisitions Librarian in 1968 and shortly thereafter became the Gifts and Exchange Librarian, a position she held until her appointment as the Interlibrary Loan Librarian in 1976. Karen Starr was appointed as the Gifts and Exchange Librarian in 1976.

Administrative Information

More Extent Information: 7 boxes

Statement on Access: Collection is open for research.

Acquisition Note: These records were transferred to the Special Collections and Archives Research Center by Oregon State University Libraries and Press administration in 2015.

Related Materials: The Library Records (RG 009) provide extensive documentation of library collections, services, and facilities at Oregon State. The Special Collections and Archives Research Center also houses the papers of several Oregon State librarians and library directors, including the Rodney Waldron Papers (MSS Waldron) and the William H. Carlson Papers (MSS Carlson).

Preferred Citation: Library Gifts and Exchange Department Records (RG 261), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.

Box and Folder Listing

Series 1: Chronological Correspondence, 1970-1991

Series 1 comprises about half of the collection. It consists of correspondence arranged chronologically that documents donations of books and journals to the OSU Libraries. These records also include accession records for materials received and correspondence with other libraries that were exchange partners with Oregon State.

Box-Folder 1.01: 1970-1971 (1/2)
Box-Folder 1.02: 1970-1971 (2/2)
Box-Folder 1.03: 1971-1972
Box-Folder 1.04: 1972-1973
Box-Folder 1.05: 1973-1974
Box-Folder 1.06: 1974-1975
Box-Folder 1.07: 1975-1977
Box-Folder 1.08: 1975-1976
Box-Folder 1.09: 1976-1977 (1/2)
Box-Folder 1.10: 1976-1977 (2/2)
Box-Folder 1.11: 1977-1978
Box-Folder 1.12: 1978-1979
Box-Folder 1.13: 1979-1980
Box-Folder 1.14: 1980-1981 (1/2)
Box-Folder 1.15: 1980-1981 (2/2)
Box-Folder 1.16: 1982-1983 (1/2)
Box-Folder 1.17: 1982-1983 (2/2)
Box-Folder 2.01: 1983-1984
Box-Folder 2.02: 1983-1984 (1/2)
Box-Folder 2.03: 1983-1984 (2/2)
Box-Folder 2.04: 1984
Box-Folder 2.05: 1983-1985
Box-Folder 2.06: 1983-1985
Box-Folder 2.07: 1984-1985 (1/2)
Box-Folder 2.08: 1984-1985 (2/2)
Box-Folder 2.09: January-June 1986
Box-Folder 2.10: July-September 1986
Box-Folder 2.11: October-December 1986 (1/2)
Box-Folder 2.12: October-December 1986 (2/2)
Box-Folder 2.13: January-March 1987 (1/2)
Box-Folder 2.14: January-March 1987 (2/2)
Box-Folder 2.15: April-June 1987 (1/2)
Box-Folder 2.16: April-June 1987 (2/2)
Box-Folder 2.17: July-September 1987
Box-Folder 2.18: January-March 1988
Box-Folder 2.19: April-June 1988
Box-Folder 2.20: July-September 1988
Box-Folder 2.21: October-December 1988
Box-Folder 3.01: January-March 1989
Box-Folder 3.02: April-June 1989
Box-Folder 3.03: July-September 1989
Box-Folder 3.04: October-December 1989 (1/3)
Box-Folder 3.05: October-December 1989 (2/3)
Box-Folder 3.06: October-December 1989 (3/3)
Box-Folder 3.07: 1990
Box-Folder 3.08: January-March 1990 (1/4)
Box-Folder 3.09: January-March 1990 (2/4)
Box-Folder 3.10: January-March 1990 (3/4)
Box-Folder 3.11: January-March 1990 (4/4)
Box-Folder 3.12: April-June 1990
Box-Folder 3.13: July-September 1990 (1/3)
Box-Folder 3.14: July-September 1990 (2/3)
Box-Folder 3.15: July-September 1990 (3/3)
Box-Folder 3.16: October-December 1990 (1/2)
Box-Folder 3.17: October-December 1990 (2/2)
Box-Folder 3.18: January-March 1991

Series 2: Alphabetical Correspondence, 1951-2004

Series 2 consists of several sets of alphabetically arranged correspondence. The first set begins with "S" and covers the period 1951 to 1965. Other sets are for 1981-1982; 1984-1986; 1991-2001; and annually for 2002-2004. This correspondence documents the gifts of books and journals to the OSU Libraries.

Box-Folder 4.01: S- Sh, 1951-1965
Box-Folder 4.02: Si- Sq, 1951-1965
Box-Folder 4.03: Sr- Sz, 1955-1965
Box-Folder 4.04: T- Ta, 1954-1964
Box-Folder 4.05: Te- Ts, 1951-1965
Box-Folder 4.06: Tu- Tz, 1951-1964
Box-Folder 4.07: U, 1954-1965
Box-Folder 4.08: V, 1952-1964
Box-Folder 4.09: Wa, 1951-1965
Box-Folder 4.10: We- Wz, 1951-1964
Box-Folder 4.11: Y- Z, 1953-1965
Box-Folder 4.12: A- I, 1981-1982 (1/2)
Box-Folder 4.13: A- I, 1981-1982 (2/2)
Box-Folder 4.14: J- Z, 1981-1982 (1/2)
Box-Folder 4.15: J- Z, 1981-1982 (2/2)
Box-Folder 4.16: M- Z, 1984-1985 (1/2)
Box-Folder 4.17: M-Z, 1984-1985 (2/2)
Box-Folder 4.18: A- L, July-December 1985
Box-Folder 4.19: M- Z, 1985-1986
Box-Folder 4.20: A, 1991-2001
Box-Folder 4.21: B, 1991-2001 (1/2)
Box-Folder 4.22: B, 1991-2001 (2/2)
Box-Folder 4.23: C, 1991-2001
Box-Folder 4.24: D, 1991-2001
Box-Folder 4.25: E, 1991-2001
Box-Folder 4.26: F, 1991-2001
Box-Folder 5.01: G, 1991-2000
Box-Folder 5.02: H, 1990-2000
Box-Folder 5.03: I, 1991-1993
Box-Folder 5.04: J, 1990-2001
Box-Folder 5.05: K, 1991-2001
Box-Folder 5.06: L, 1991-2001
Box-Folder 5.07: M, 1991-2002 (1/2)
Box-Folder 5.08: M, 1991-2002 (2/2)
Box-Folder 5.09: N, 1991-2001
Box-Folder 5.10: O, 1990-2001
Box-Folder 5.11: P, 1991-2000
Box-Folder 5.12: R, 1991-2001
Box-Folder 5.13: S, 1990-2001 (1/2)
Box-Folder 5.14: S, 1990-2001 (2/2)
Box-Folder 5.15: T, 1991-2000
Box-Folder 5.16: U, 1991-2001
Box-Folder 5.17: V, 1991-2001
Box-Folder 5.18: W, 1991-2002
Box-Folder 5.19: X, Y, Z, 1991-1997
Box-Folder 5.20: A- L, 2002
Box-Folder 5.21: M- Z, 2002
Box-Folder 5.22: A- L, 2003
Box-Folder 5.23: M- Z, 2003
Box-Folder 5.24: A- L, 2004
Box-Folder 5.25: M- Z, 2004

Series 3: Subject Files, 1951-2003

Series 3 consists of subject files documenting the receipt of gifts by the Oregon State University Libraries as well as distribution of books to organizations within Oregon, such as the Children's Services Division, and internationally to Africa, China, and Nepal.

Box-Folder 6.01: Anonymous, 1987
Box-Folder 6.02: Anonymous, 1990-1994
Box-Folder 6.03: Anonymous Books, 1993-1998
Box-Folder 6.04: Anonymous, 2002
Box-Folder 7.1: Books to Africa, 1990-1995
Box-Folder 6.05: Books to China, 1990-1994
Box-Folder 6.06: Book Sale Receipts, 1977-1985
Box-Folder 6.07: Booksale, 1981-1982
Box-Folder 6.08: Cayman Islands, 1995
Box-Folder 6.09: Children's Services Division (CSD), 1993-1994
Box-Folder 6.10: Current Correspondence, 1977-1978
Box-Folder 6.11: Dead Correspondence, 1987-1988
Box-Folder 6.12: The Foundation for Books to China, Circa 1985
Box-Folder 6.13: Friends of the Library Gifts, 1967-1970
Box-Folder 6.14: Friends of the Library Accession, 1977-1984
Box-Folder 6.15: Friends of the Library, 1985
Box-Folder 6.16: Fujian China Project, 1993
Box-Folder 6.17: Gift Books- Thank Yous, 2000-2003
Box-Folder 6.18: Gift Funds, 1954-1973
Box-Folder 6.19: Hatfield Marine Science Center (HMSC), 1991
Box-Folder 6.20: Index Sales, 1999
Box-Folder 6.21: International Education Committee, 1974-1977
Box-Folder 6.22: Journals for Sale, 1980
Box-Folder 6.23: List of Serials for Exchange Purposes through Sea Grant, 1979
Box-Folder 6.24: LOLITA Documentation to Pull Donors, 1983
Box-Folder 6.25: Miscellaneous Old Paperwork, 1995-1996
Box-Folder 6.26: Money Taken In, 1981-1983
Box-Folder 6.27: Nepal Foundation, 1994-1995
Box-Folder 6.28: Newspaper Committee, 1970-1973
Box-Folder 6.29: Foundation "Thank Yous", 1986
Box-Folder 6.30: OSU Foundation Correspondence (Letters of Gratitude), 1986
Box-Folder 6.31: OSU Press Material in Print (1/2), 1970-1985
Box-Folder 6.32: OSU Press Material in Print (2/2), 1970-1985
Box-Folder 6.33: OSU Press, 2002
Box-Folder 6.34: Paperwork Fall, 2001
Box-Folder 6.35: Scott Memos, 1982-1984
Box-Folder 6.36: Scott Memo of Agreement/Evaluation Plus Supporting Books Lists thru 8/11/82, 1982
Box-Folder 6.37: Scott, Thomas, 1990
Box-Folder 6.38: Sullivan- Dead, 1993
Box-Folder 6.39: James Sullivan- Live, 1992-1993
Box-Folder 6.40: Tax Act of 1984, 1977-1985
Box-Folder 6.41: UNESCO - General Letters, 1951-1952
Box-Folder 6.42: United States Book Exchange, 1956-1971
Box-Folder 6.43: U.S. Department of Agriculture, 1951-1964
Box-Folder 6.44: U.S. Geological Survey, 1955-1964
Box-Folder 6.45: U.S. Library of Congress, 1954-1962
Box-Folder 6.46: U.S. Treasury Department Foreign Assets Control, 1964-1971

Series 4: Administrative Records, 1972-1995

Series 4 consists of operational procedures and policies for the Gifts and Exchange Department, reports, and memoranda to and from the Director of Libraries, Rodney Waldron. The bulk of the reports (1976-1986) were prepared by Karen J. Starr, Gifts and Exchange Librarian, while the earliest reports (1976) were prepared by E. Doris Tilles, her predecessor as Gifts and Exchange Librarian. Of special note are materials documenting a 1972 salary review for women librarians mandated by the Office of Civil Rights and conducted by E. Doris Tilles. The series also includes materials pertaining to Tilles' participation in the 1974 Student-Faculty Conference at Oregon State.

Box-Folder 6.47: Gifts and Exchange Bimonthly Reports, 1976-1986: Also includes quarterly and annual reports.
Box-Folder 6.48: Gift and Exchange Procedures Manual- Archive, 1986-1995
Box-Folder 6.49: Library Memos- Director of Gifts and Exchange, 1979-1985
Box-Folder 6.50: Librarian Charts, circa 1985
Box-Folder 6.51: Line and Category Numbers, 1985-1988
Box-Folder 7.2: Office of Civil Rights - Salaries for Women, 1972
Box-Folder 6.52: Tilles- 1974 Student-Faculty Conference, 1973-1974
Box-Folder 6.53: Withdrawal and Disposal Procedures for Library Books, 1978-1979