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Oregon State University
Special Collections and Archives
Research Center

Educational Activities Committee Records, 1972-2015View associated digital content.

Predominant Dates: 1997-2015
The Educational Activities Committee Records document the process for requests and allocations of student fees at Oregon State University.  In addition to information about the administration of the funding process, the records document the programs and activities of many fee-funded units and organizations such as the Associated Students of OSU, Student Media, Music Department, University Theater, and a multitude of students clubs and organizations.
ID: RG 293
Extent: 7.0 cubic feet
More Extent Information
Scope and Content Notes
Biographical / Historical Notes
Statement on Access: Collection is open for research.
Arrangement
Preferred Citation: Educational Activities Committee Records (RG 293), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.
Acquisition Note: These records were transferred from Student Leadership and Involvement to the Special Collections and Archives Research Center in 2017.
Languages of Materials
Other

Container List

Series 1: Annual Binders, 1997-2014 Add to Shelf
Series 1 comprises a large part of this collection and consists of annual binders for 1997-1998 through 2013-2014. Each binder covers one academic/fiscal year. Notebooks for a given year may have been created and maintained by the Committee Chair, a faculty or student member on the Committee, or staff supporting the work of the Educational Activities  Committee. Consequently, there are multiple notebooks for each year which provide different perspectives through written comments and questions as well as the specific issues and topics of interest and concern to the creator of the binder. These binders typically include: the detailed budget for the Committee, approved budgets for student and university organizations and programs, the request forms submitted by these organizations and programs, guidelines, expectations and rules, as well as minutes, agendas, and other administrative records documenting the functioning of the organization.
Box-Folder 1.01 - 1.02: Educational Activities Notebook, 1997-1998 Add to Shelf
2 folders
Box-Folder 1.03 - 1.04: Educational Activities Notebook, 1997-1998 Add to Shelf
2 folders
Box-Folder 1.05 - 1.06: Educational Activities Notebook, 1997-1998 Add to Shelf
2 folders
Box-Folder 1.07 - 1.09: Educational Activities Notebook, 1998-1999 Add to Shelf
3 folders
Box-Folder 1.10 - 1.11: Educational Activities Notebook, 1998-1999 Add to Shelf
2 folders
Box-Folder 1.12 - 1.13: Educational Activities Notebook, 1998-1999 Add to Shelf
2 folders
Box-Folder 1.14 - 1.16: Educational Activities Notebook, 1999-2000 Add to Shelf
3 folders
Box-Folder 1.17 - 2.01: Educational Activities Notebook, 1999-2000 Add to Shelf
2 folders
Box-Folder 2.02 - 2.03: Educational Activities Notebook, 1999-2000 Add to Shelf
2 folders
Digital Folder 1: Educational Activities Budget and Budget Notes, 1999-2000 Add to Shelf
The Word document covers the Educational Activities Committee's budget goals, changes, process, the 1998-1999 annual fund, the EAC administration account for 1999-2000, and a Decision package to fund an OSA Campus Organizer with funds from ASOSU.
Box-Folder 2.04: Educational Activities Notebook, 1999-2000 Add to Shelf
Box-Folder 2.05 - 2.07: Educational Activities Notebook, 2000-2001 Add to Shelf
3 folders
Box-Folder 2.08 - 2.10: Educational Activities Notebook, 2001-2002 Add to Shelf
3 folders
Box-Folder 2.11: Educational Activities Notebook, 2001-2002 Add to Shelf
Box-Folder 2.12 - 2.14: Educational Activities Notebook, 2002-2003 Add to Shelf
3 folders
Box-Folder 3.01 - 3.03: Educational Activities Notebook, 2002-2003 Add to Shelf
3 folders
Box-Folder 3.04 - 3.06: Educational Activities Notebook, 2003-2004 Add to Shelf
3 folders
Box-Folder 3.07 - 3.08: Educational Activities Notebook, 2003-2004 Add to Shelf
2 folders
Box-Folder 3.09: Educational Activities Notebook, 2002-2004 Add to Shelf
4 folders
Box-Folder 3.10 - 3.12: Educational Activities Notebook, 2002-2004 Add to Shelf
4 folders
Box-Folder 3.13: Educational Activities Notebook, 2004-2005 Add to Shelf
Box-Folder 3.14 - 3.15: Educational Activities Notebook, 2004-2005 Add to Shelf
2 folders
Box-Folder 3.16 - 4.01: Educational Activities Notebook, 2004-2005 Add to Shelf
2 folders
Box-Folder 4.02: Educational Activities Notebook, 2005-2006 Add to Shelf
Box-Folder 4.03 - 4.04: Educational Activities Notebook, 2005-2006 Add to Shelf
2 folders
Box-Folder 4.05 - 4.06: Educational Activities Notebook, 2006-2007 Add to Shelf
2 folders
Box-Folder 4.07 - 4.08: Educational Activities Notebook, 2008-2009 Add to Shelf
2 folders
Box-Folder 4.09 - 4.10: Educational Activities Notebook, 2009-2010 Add to Shelf
2 folders
Box-Folder 4.11: Educational Activities Notebook, 2010-2011 Add to Shelf
Box-Folder 4.12 - 4.13: Educational Activities Notebook, 2011-2012 Add to Shelf
2 folders
Box-Folder 4.14 - 4.16: Educational Activities Notebook, 2011-2012 Add to Shelf
3 folders
Box-Folder 4.17 - 4.18: Educational Activities Notebook, 2012-2013 Add to Shelf
2 folders
Box-Folder 4.19: Educational Activities Notebook, 2012-2013 Add to Shelf
Box-Folder 5.01: Educational Activities Notebook, 2013-2014 Add to Shelf
Box-Folder 5.02 - 5.03: Educational Activities Notebook, 2013-2014 Add to Shelf
2 folders
Box-Folder 5.04: Educational Activities Notebook, 2013-2014 Add to Shelf
Series 2: Budget Requests and Funding Records, 1994-2014 Add to Shelf
Series 2 consists primarily of budget requests from the organizations and departments funded by student fees, including the Associated Students of OSU (ASOSU), Student Media, Music Department, University Theater, and a myriad of student clubs and organizations.  These requests document how organizations had used previously allocated funds and  justifications for increases in their annual budget allocation.  All requests include a detailed expense budgets well as their historic approved, actual, and requested budgets for several years.
Box-Folder 5.05: Budget Requests, 1999-2000 Add to Shelf
Digital Folder 1: Budget Requests for 1999-2000, 1999 Add to Shelf
Includes budget requests and supporting documents from: the Asian Pacific American Student Union (APASU), ASOSU, Centro Latino Americano, Chamber Music Corvallis, Community Outreach Inc., Elite Dance Team, Forensics Club, Graduate Student Association, LGBT Alliance, Livestock Judging Team, Music Department, Native American Student Association (NASA), OSU Mountain Club, Phi Beta Lambda, Student Media.
Box-Folder 5.06 - 5.07: Budget Requests, 2001-2002 Add to Shelf
2 folders
Box-Folder 5.08: Krishna Consciousness Budget, 2002-2003 Add to Shelf
Box-Folder 5.09: Budget Request Email, River-Watch, 2003-2004 Add to Shelf
Box-Folder 5.10: Budget Request, Native American Student Association, 2005-2006 Add to Shelf
Box-Folder 5.11: Budget Request, OSU Circle K, 2005-2006 Add to Shelf
Box-Folder 5.12: Budget Request, Rainbow Continuum, 2005-2006 Add to Shelf
Box-Folder 5.13: Budget Request, Socratic Club, 2005-2006 Add to Shelf
Box-Folder 5.14: Budget Request, Student Media, 2005-2006 Add to Shelf
Box-Folder 5.15: Budget Request, University Theatre, 2005-2006 Add to Shelf
Box-Folder 5.16: Budget Request, Collegiate 4-H, 2005-2006 Add to Shelf
Box-Folder 5.17: Budget Requests, 2004-2005 Add to Shelf
Box-Folder 5.18: Budget Requests, 2005-2006 Add to Shelf
Box-Folder 5.19: Budget Requests, 2006-2007 Add to Shelf
Box-Folder 5.20 - 5.21: Budget Requests, 2006-2007 Add to Shelf
2 folders
Box-Folder 5.22: Budget Requests, 2006-2007 Add to Shelf
Box-Folder 5.23: Budget Requests, 2007-2008 Add to Shelf
Box-Folder 5.24: Budget Requests, 2008-2009 Add to Shelf
Box-Folder 5.25: Budget Requests, 2009-2010 Add to Shelf
Box-Folder 5.26: Budget Requests, 2010-2011 Add to Shelf
Box-Folder 5.27: Budget Requests, 2009-2011 Add to Shelf
Box-Folder 5.28 - 5.29: Budget Requests, 2011-2012 Add to Shelf
2 folders
Box-Folder 5.30: Request Forms, 2013-2014 Add to Shelf
Box-Folder 6.01: Budget Requests, 2011-2014 Add to Shelf
Box-Folder 6.02: Sample Budget Request, Blank Request Forms, 2008-2009 Add to Shelf
Box-Folder 6.03: Requests from MANRRS, Entrepreneurship Club, and ISOSU, 2004 Add to Shelf
MANRRS stands for Minorities in Agriculture, Natural Resources, and Related Sciences
Box-Folder 6.04: Outreach Budgets, 2009-2012 Add to Shelf
Box-Folder 6.05: Fund Requests, 1999-2000 Add to Shelf
Box-Folder 6.06: Funding Requests, 2003-2005 Add to Shelf
Box-Folder 6.07: Funding Proposals, 2001-2012 Add to Shelf
Box-Folder 6.08: Travel Requests, 2012-2013 Add to Shelf
Box-Folder 6.09: Travel Forms, 2013 Add to Shelf
Box-Folder 6.10: Budget Guidelines, 1997-2001 Add to Shelf
Box-Folder 6.11: EDACT Budget Process, 2006-2007 Add to Shelf
Box-Folder 6.12: Budget Guidelines and Management, 2010-2012 Add to Shelf
Box-Folder 6.13: Budget Proposal, Amendment, 2010-2012 Add to Shelf
Box-Folder 6.14: Budget Guidelines, 2009-2013 Add to Shelf
Box-Folder 6.15: Budget Process Assessments, 2005-2006 Add to Shelf
Box-Folder 6.16: Budget Notes, 2010-2011 Add to Shelf
Box-Folder 6.17: Budget Training Materials, 2003-2011 Add to Shelf
Box-Folder 6.18: Educational Activities Budgets, 2008-2009 Add to Shelf
Box-Folder 6.19: Meeting Arrangements and Attendees, 2008 Add to Shelf
Box-Folder 6.20: Budgets, 2000-2001 Add to Shelf
Box-Folder 6.21: Budgets, 2012-2014 Add to Shelf
Box-Folder 6.22: Meeting Materials, 1994-2006 Add to Shelf
Includes: Budget Documents, Minutes, Historic Budget Approvals
Box-Folder 6.23: Budget Documents, 2013-2014 Add to Shelf
Box-Folder 6.24: Chair Persons Notebook Budgets, 1999-2000 Add to Shelf
Box-Folder 6.25: Budget Meeting, 2014 Add to Shelf
Box-Folder 6.26: Budget Materials, 2006-2014 Add to Shelf
Series 3: Minutes and Agendas, 1999-2013 Add to Shelf
Series 3 consists of minutes and agendas for Educational Activities Committee meetings for the 1999-2000 through 2013.  The documents includes lists of Committee members, meeting attendees, and a record of discussion and decisions reached by the Committee.
Box-Folder 6.27: Minutes, 1999-2000 Add to Shelf
Box-Folder 6.28: Minutes, 2003-2004 Add to Shelf
Box-Folder 6.29: Minutes, 2004-2005 Add to Shelf
Box-Folder 6.30: Minutes, 2006-2007 Add to Shelf
Box-Folder 6.31: Minutes, 2008 Add to Shelf
Box-Folder 6.32: Minutes, 2009 Add to Shelf
Box-Folder 6.33: Minutes, 2011 Add to Shelf
Box-Folder 6.34: Minutes, 2012 Add to Shelf
Box-Folder 6.35: Meeting Documents, 2012-2013 Add to Shelf
Box-Folder 7.01: Agendas, 2000-2013 Add to Shelf
Box-Folder 7.02: Agendas, 2007-2008 Add to Shelf
Series 4: Financial Guidelines, 1998-2014 Add to Shelf
Series 4 consists of the Financial Guidelines published annually for the 1998-1999 through 2013-2014 academic years.  Copies of these guidelines are occasionally included with the associated year's records in Series 1 or 2.  Guidelines for all years are included except for the 2004-2005 year.  The purposes of the Guidelines were to assist “student organizations with their financial needs” and serve as an “overview of policy and procedures that Educational Activities and Oregon State University hold for spending student fee monies.”
Box-Folder 7.03: ​Financial Guide for Educational Activities Student Organizations, 1998-2003 Add to Shelf
Box-Folder 7.04: ​Financial Guide for Educational Activities Student Organizations, 2003-2010 Add to Shelf
Box-Folder 7.05: ​Financial Guide for Educational Activities Student Organizations, 2010-2014 Add to Shelf
Series 5: Summer Commission, 1996-2011 Add to Shelf
Series 5 documents the work of the Summer Commission which was convened in the summer of 2011 to  “look at topics that the committee [did] not [have] time to review over the years.”  It includes three copies of the Commission's binder as well as paperwork for the summer commission, a history of student fees, and recreational sports paperwork. The history of student fees, a 1996 Oregon Student Lobby publication, is framed as “an analysis of the history, current status and suggested reforms of Oregon laws pertaining to student fees.”
Box-Folder 7.06: Summer Commission Notebook, 2011 Add to Shelf
Box-Folder 7.07: Summer Commission Notebook, 2011 Add to Shelf
Box-Folder 7.08: Summer Commission, 2011 Add to Shelf
Box-Folder 7.09: Background Materials, 1996-2011 Add to Shelf
Includes: "Student Control of Student Fees: An analysis of the history, current status and suggested reforms of Oregon laws pertaining to student fees" by Tamara Dykeman, Oregon Student Lobby 1996
Series 6: Subject Files, 1972-2015 Add to Shelf
Series 6 consists primarily of reference materials and topical files assembled by Committee chairs and staff pertaining to the allocations of student fees and the functioning of the Educational Activities Committee.  Of special note are materials documenting the 1972 ASOSU Ad Hoc Committee on Activity Grants which lead to the establishment of the Educational Activities Committee.  Most of the materials in the series are from the 1990s-2000s.
Box-Folder 7.10 - 7.12: Chair Notebook, 2001-2002 Add to Shelf
3 folders
Box-Folder 7.13: Chair Introduction, 2001-2003 Add to Shelf
Box-Folder 7.14 - 7.16: Chair Binder, 2006-2007 Add to Shelf
3 folders
Box-Folder 7.17: Academic Credit Requirements, 2001-2003 Add to Shelf
Box-Folder 7.18: Annually Funded Organizations, 2013-2015 Add to Shelf
Box-Folder 7.19: ASOSU Ad Hoc Committee on Activity Grants, 1972 Add to Shelf
Box-Folder 7.20: Educational Activities By-Laws, 1997-2010 Add to Shelf
Box-Folder 7.21: Department of Music, 2002-2004 Add to Shelf
Box-Folder 7.22: Emails, 2003-2014 Add to Shelf
Box-Folder 7.23: Fee Guidelines, 1990-2001 Add to Shelf
Box-Folder 7.24: General Reference Material, 1973-2013 Add to Shelf
Box-Folder 7.25: Guidelines and Procedures, 1999-2011 Add to Shelf
Box-Folder 7.26: Preliminary Committee Information, 2001-2012 Add to Shelf
Box-Folder 7.27: Educational Activities Retreat, 2001 Add to Shelf
Box-Folder 7.28: Southworth Trial Print-Out, 2001 Add to Shelf
Box-Folder 7.29: Educational Activities Strategic Plan, 2011-2012 Add to Shelf
Box-Folder 7.30: 10-Year History, 1988-2003 Add to Shelf
Box-Folder 7.31: Treasurer's Orientation, 2007-2008 Add to Shelf