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Student Academic Records, 1888-2009

By Finding aid prepared by Michael Dicianna and Elizabeth Nielsen.

Collection Overview

Title: Student Academic Records, 1888-2009

Predominant Dates: 1888-1961

ID: RG 053 - SG 2

Primary Creator: Oregon State University. Registrar

Extent: 355.0 cubic feet. More info below.

Arrangement: The Student Academic Records consist of 5 series: 1. Student Record Book and List of Matriculates, 1888-1901; 2. Bound Student Academic Records, 1900-1915; 3. Student Academic Records, circa 1904 - circa 1961; 4. Microfilmed Student Academic Records, 1892-2009; and 5. Microfilmed Academic Record Locator Cards, 1976-1979.

Languages of Materials: English [eng]

Abstract

The Student Academic Records document students enrolled at Oregon State University from the late 1880s through early 2000s. The records include official transcripts, applications for admission, high school and other college transcripts, and related documents. The Registrar's Office was established in about 1903 with John B. Horner as the first Registrar.

Access to Student Academic Records is restricted due to the presence of confidential information. All requests for access to this material should be directed to the University Archivist.

Scope and Content Notes

The Student Academic Records document students enrolled at Oregon State University from the late 1880s through early 2000s. The records include official transcripts of courses, grades, and degrees completed; applications for admissions; high school and other college transcripts; and related documents assembled by the Registrar's Office for an individual student's record.

Current student academic records are maintained in electronic form by the Registrar's Office.

Biographical / Historical Notes

Prior to 1900, the Clerk of the College kept all student records in ledger books. This early office in the Administration Building (now Benton Hall),was part of the President’s Office. The Registrar’s Office as an official function is first mentioned in the Oregon Agricultural College Catalog of 1903. Professor John B. Horner (1856-1933) held the title of first Registrar. The Registrar’s office originally had responsibility for recruitment of students, admissions, registration, and maintenance of student permanent academic records. In 1960, a separate Admissions Office was established at Oregon State University.

Administrative Information

More Extent Information: 863 boxes, including 3 oversize boxes and 49 microfilm boxes

Statement on Access: Access to Student Academic Records is restricted due to the presence of confidential information. All requests for access to this material should be directed to the University Archivist.

Acquisition Note: These records were transferred to the OSU Archives in numerous accessions from 1998 to 2010.

Related Materials: The Administrative Council Records (RG 032) include a Register of Students and Students Grades for 1869-1871. The Registrar's Office Records (RG 053 - SG 1) include administrative records documenting student enrollment policies and procedures at Oregon State. The Special Collections and Archives Research Center's holdings include the John B. Horner Papers (MSS Horner).

Preferred Citation: Student Academic Records (RG 053 - SG 2), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.

Creators

Oregon State University. Registrar
Horner, John B. (1856-1933)
Oregon State Agricultural College. Registrar
Oregon State College. Registrar

People, Places, and Topics

College registrars--Oregon--Corvallis.
College student records--Oregon--Corvallis.
College students--Oregon--Corvallis.
Oregon Agricultural College--Students.
Oregon State Agricultural College--Students.
Oregon State Agricultural College. Registrar
Oregon State College--Students.
Oregon State College. Registrar
Oregon State University--Students.
Oregon State University. Registrar
Student registration--Oregon--Corvallis.


Box and Folder Listing

Series 1: Student Record Book and List of Matriculates, 1888-1901
Series 1 documents students enrolled at Oregon Agricultural College from 1888 to 1901 in a Student Record Book for 1888-1901 and a List of Matriculates for 1888-1896.
Box 001-002
Series 2: Bound Student Academic Records, 1900-1915
Series 2 consists of 10 bound volumes of early student academic records for students enrolled in 1900-1915 as well as unbound documents for the same time period. These are for records numbers 000007 through 005080. Record numbers were assigned to a set of documents that were in alphabetical order, hense the documents are in both alphabetical and numerical order. Some documents with these record numbers are also available on microfilm in Series 4.
Box 002-016
Series 3: Student Academic Records, circa 1904 - circa 1961
Series 3 consists of original student academic records for students enrolled from the early 1900s through early 1960s with record numbers 005081 through 106999. The records are arranged in rough chronological order as the numbers were assigned as when students enrolled for their first term at Oregon State. The name index to record numbers is available in Series 5. These records include Oregon State transcripts, applications, high school and other college transcripts, military discharge documents, and foreign school documents. The Oregon State transcripts are also available on microfilm in Series 4. Beginning with record 076899, the documents have not been processed and are still housed in the original folders and record storage boxes. Legal-size and oversize documents have been separated and are listed at the end of this series. Note: Separation sheets for oversize materials that are filed with letter-size documents may direct a user to a superceded box number or location; current box numbers for oversize materials are listed at the end of this series.
Box 002, 016-813
Series 4: Microfilmed Student Academic Records, 1892-2009
Except for some earlier records also found in bound volumes, this series only includes microfilm of the official transcript. The microfilm reels in this series, through reel 299, are labeled with "SAR" preceding the reel number on the microfilm box.
Extent: 427 microfilm reels and 1 cubic foot of paper records

Sub-Series 1: Microfilmed Student Academic Records
This subseries consists of student academic records microfilm by the Registrar's Office and includes 299 microfilm reels.
Reel 001-299
Sub-Series 2: Microfilmed Student Academic Records, 1990-2007
This sub-series consists of student academic records microfilmed by the Registrar's Office and includes 119 microfilm reels and some original paper documents that are illegible on the microfilm. The records consist primarily of applications for admission; they also include correspondence and transcripts from other colleges and universities. These documents are for student record numbers 279283 through 408793. The records are arranged numerically; a list of the range of record numbers on each reel is available in the central file for this collections.
Reel 300-418
Box 814
Sub-Series 3: Microfilmed Student Academic Records, 2005-2009
This sub-series consists of 10 reels of microfilmed student academic records for students attending the OSU Cascades Campus in Bend. The records are arranged in numerical order by student id number.
Reel 419-428
Series 5: Microfilmed Academic Record Locator Cards, 1976-1979
Series 5 consists of Academic Record Locator Cards that serve as an name index for the student academic records. The cards are arranged alphabetically by last name and provide the student's name and the associated record number for their student academic record. The bulk of the series (Locator Card Reels 001-063) consists of cards maintained by the Registrar's Office as of 1976 that were microfilmed at that time. Alphabetical additions to the card file were filmed in 1977 (Reels 064-065); 1978 (Reels 066-067); and 1979 (Reels 068-069).
Extent: 69 microfilm reels

Reel 001-063: Locator cards filmed in 1976
Reel 064-065: Locator cards filmed in 1977
Reel 066-067: Locator cards filmed in 1978
Reel 068-069: Locator cards filmed in 1979

Creative Commons License
This work is licensed under a Creative Commons Attribution 4.0 International License.