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Office of Admissions Records, 1961-2009

By Finding aid prepared by Bryce Henry and Elizabeth Nielsen.

Collection Overview

Title: Office of Admissions Records, 1961-2009

Predominant Dates: 1964-2000

ID: RG 163

Primary Creator: Oregon State University. Office of Admissions.

Extent: 4.5 cubic feet. More info below.

Arrangement: The Office of Admissions Records are arranged in 15 series: 1. Admissions Office, 1976-1990; 2. College Admissions Counselors Associations, 1982-1990; 3. College Fairs, 1985-1995; 4. Kay Conrad's Files, 1961-1991; 5. Correspondence, 1967-1990; 6. Enrollment and Retention, 1964-1999; 7. Orientation Programs, 1985-1998; 8. Oregon High School Principal/Counselor Interview Day, 1986-1994; 9. Publications, 1984-2009; 10. Recruitment Out-of-State, 1985-1993; 11. Residency, 1969-1993; 12. Reports, 1966-1997; 13I. Students - Graduate, International, and Minority, 1964-2000; 14. Undergraduate Admissions Committee, 1972-1989; and 15. Photographs, circa 1980s.

Languages of Materials: English [eng]


The Office of Admissions Records document the recruitment and orientation of new students, primarily undergraduates, to Oregon State University. The records include reports, admissions data, correspondence, publications, and committee records. Of special note are materials documenting the recruitment of minority students and programs to foster the academic success and retention of minority students, primarily through the Educational Opportunities Program. The Office of Admissions was established in 1960.

Scope and Content Notes

The Office of Admissions Records document the recruitment and orientation of new students, primarily undergradautes, to Oregon State University. The bulk of the records are for the period that Wallace E. Gibbs (1963-1991) and Kay Conrad (1991-1997) were Director of Admissions.

The records include reports, admissions and applications data, correspondence, publications, committee records, and records for recruitment and orientation events and programs. In addition to policies and procedures for admission to Oregon State Univeristy, the records address retention, residence classification for determining in-state or out-of-state tuition, and long-range planning. Of special note are materials documenting the recruitment of minority students and programs to foster the academic success and retention of minority students, primarily through the Educational Opportunities Program. Several of these reports and documents are available online in ScholarsArchive@OSU: http://ir.library.oregonstate.edu/dspace/

The records include photographs (all color prints) taken in the 1980s and early 1990s. Most of these were assembled by the office for recruiting and promotional purposes. Several images of College Fairs and the Oregon High School Principal/Counselor Interview Day are included.

Biographical / Historical Notes

A separate Admissions Office was established at Oregon State College in 1960. Prior to that time, the Registrar's Office performed the admissions functions of providing information to prospective students and evaluating students for admission. Dallas W. Norton served as the first Director of Admissions from 1960 to 1963, when Wallace E. Gibbs, who had been appointed the Registrar in 1961, became the Director of Admissions. Gibbs held the position until his retirement in 1991. Diana Kay Conrad became Associate Director of Admissions in 1978 and served as Director from 1991 until her retirement in 1997. More recent directors include Robert Bontrager (1997-2001) and Michelle Sandlin (2001-2011). Noah Buckley became Director of Admissions in 2011.

Administrative Information

Accruals: Additions to the collection are expected.

More Extent Information: 118 photographs; 7 boxes

Statement on Access: Collection is open for research.

Acquisition Note: The records were transferred to the Archives in multiple accessions beginning in 1990. Most of the materials were received in 1995-1996.

Related Materials: The Office of Admissions Videotapes (FV 233) include videotapes used for recruitment and orientation. The Registrar's Office Records (RG 053 - SG 1) include extensive materials documenting student enrollment as well as materials pertaining to Admissions prior to the establishment of a separate Admissions Office in 1960. Ephemeral items and newspapers clippings pertaining to Oregon State admissions are available in the Memorabilia Collection (MSS MC). New Student Programs records are part of the Student Affairs Records (RG 102); the Educational Opportunities Program Records (RG 230) provide additional information about programs for ethnic minority students.

Preferred Citation: Office of Admissions Records (RG 163), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.

Processing Information: The photographs were originally described as a separate collection, the Admissions and Orientation Photographs (P 233); they were transferred into this collection in 2011 and the photograph collection was closed. Videotapes that were received as part of the Offie of Admissions Records have been transferred to the Office of Admissions Videotapes (FV 233).


Oregon State University. Office of Admissions.
Conrad, D. Kay (Diana Kay)
Gibbs, Wallace E.

People, Places, and Topics

College admission officers--Oregon.
College applications--Oregon--Corvallis.
College dropouts--Prevention.
College student orientation--Oregon--Corvallis.
College students--Oregon.
Educational Opportunities Program (Oregon State University)
Minority college students--Recruiting--Oregon.
Oregon Multicultural Archives
Oregon State University--Students.
Oregon State University. Office of Admissions.
Universities and colleges--Oregon--Admission.
University History

Forms of Material

Born digital.
Compact discs.
Photographic prints.

Box and Folder Listing

Series 1: Admissions Office, 1976-1990
Series 1 consists of materials documenting the administration of the Admissions Office, during the years that Wallace Gibbs was director. In addition to budget reports and procedures for employee evaluations and promotion and tenure for student affairs faculty, the annual summary reports provide information on recruiting activities, new student programs, and interactions of the Admissions Office with other campus units, including International Education, Financial Aid, Graduate School, and the Educational Opportunities Program.
Box-Folder 1.1: Budget reports, 1981-1990
Box-Folder 1.2: Changes in admissions, 1989-1990
Box-Folder 1.3: Employee Evaluation Procedures and Promotion and Tenure Guidelines, 1987-1988
Box-Folder 1.4: Noon-hour telephone coverage, 1987-1990
Box-Folder 1.5: Productivity study, 1988
Box-Folder 1.6: Annual Summary reports, 1976-1990
Series 2: College Admissions Counselors Associations, 1982-1990
Series 2 consists of certificates and publications of the National Association of College Admissions Counselors (NACAC) and Pacific Northwest Association of College Admissions Counselors. Oregon State University was a member of both organizations.
Box-Folder 1.7
Series 3: College Fairs, 1985-1995
Series 3 documents recruitment efforts at college fairs throughout the United States, staffed primarily by Oregon State University alumni volunteers. The records include lists of fairs attended, evaluation forms completed by the alumni volunteers, correspondence, and photographs of the Oregon State table at several of the fairs.
Box-Folder 1.8: College fair representative's information and handouts, 1992-1995
Box-Folder 1.9: College Fair Evaluation Forms, 1989-1992
Includes 7 color prints from T.K. Gorman High School, Tyler, Texas, college fair, 1991.
Box-Folder 1.10: Survey results, 1990-1992
Box-Folder 1.11: Western Association for College Admission Counselors college fairs, 1992-1994
Box-Folder 1.12: Seattle National College Fair, 1985-1988
Box-Folder 1.13: Fall 1989
Box-Folder 1.14: Fall 1990
Box-Folder 1.15: Winter and Spring 1990
Includes 2 color prints from Torrance School District College Fair, Torrance, California.
Box-Folder 1.16: Fall 1991
Box-Folder 1.17: Fall 1991
Box-Folder 1.18: Winter and Spring 1991
Box-Folder 1.19: Fall 1992
Box-Folder 1.20: Fall 1992
Box-Folder 1.21: Winter and Spring 1992
Box-Folder 1.22: Fall 1993
Box-Folder 1.23: Fall 1993
Box-Folder 1.24: Winter and Spring 1993
Box-Folder 1.25: Fall 1994
Includes one color print from Torrance School District College Fair, Torrance, California.
Box-Folder 1.26: Winter and Spring 1994
Box-Folder 1.27: Winter and Spring 1995
Series 4: Kay Conrad's Files, 1961-1991
Series 4 consists of materials from the files of Kay Conrad. The bulk of the records document the AAUW Senior Woman Recognition Award and other student organizations with which Conrad was associated.
Box-Folder 2.1: American Association of University Women (AAUW) Senior Woman Recognition Awards, 1975-1991
Box-Folder 2.2: Brochures and Clippings, 1961-1971
Includes a Beaver Preview brochure; newspaper clipping and brochure about the new Administration Building; and an inventory of Conrad's office furniture and supplies.
Box-Folder 2.3: Order of the Omega, 1976-1981
Box-Folder 2.4: Talons, 1990
Box-Folder 2.5: 1995
Includes a review of a sampling of Oregon high school students to determine how many planned to enrolled at Oregon State University.
Series 5: Correspondence, 1967-1990
Series 5 consists of correspondence written and received by Wallace Gibbs and Kay Conrad as well as correspondence pertaining to advanced standing procedures and the Mapping Your Education publication.
Box-Folder 2.6: Wallace E. Gibbs, 1979-1990
Box-Folder 2.7: Registrar's Winter/Spring newsletters, 1988-1990
Box-Folder 2.8: Mapping Your Education (MYE) publication, 1967-1981
Resource book published annually with informatoin about 2- and 4-year colleges in Oregon and Washington.
Box-Folder 2.9: Revised Advanced Standing procedures, 1973
Box-Folder 2.10: Interinstitutional Admissions and Recruitment (IAR) Committee meeting at Oregon Institute of Technology, 1988
Series 6: Enrollment and Retention, 1964-1999
Series 6 consists of Enrollment and Retention Committee Records, reports, and related materials documenting admissions statistics, enrollment, and retention of Oregon State students.
Box-Folder 2.11: Enrollment and Retention Committee, 1980
Box-Folder 2.12: Enrollment and Retention Committee, 1980-1982
Box-Folder 2.13: Enrollment management reports, 1989
Box-Folder 2.14: Enrollment, matriculation, and graduate applicant data, 1969-1990
Box-Folder 2.15: Enrollment Projections for 1985-86 through 1990-91 report, 1986-1999
Prepared by Oregon State System of Higher Education.
Box-Folder 2.16: Profile of New Students entering OSU in Fall 1964, 1964
Box-Folder 2.17: Retention study, 1982
Series 7: Orientation Programs, 1985-1998
Series 7 documents orientation programs offered for new Oregon State students during the summer and at the beginning of academic terms. A book of readings and exercises for the OSU Odyssey orientation course is also included. Orientation booklets and brochures are avaialable in IX. Publications.
Box-Folder 2.18: Freshman and transfer orientation, 1993-1994
Box-Folder 2.19: New Student Week, 1990
Box-Folder 2.20: OSU Odyssey ALS 111 class book, 1998
Box-Folder 2.21: Fall orientation, 1988
Box-Folder 2.22: Winter orientation, 1985-1995
Box-Folder 2.23: Spring orientation, 1989-1994
Box-Folder 2.24: Summer Send-Off packet, 1992
Box-Folder 2.25: Student Orientation Advising Program (SOAP), 1994
Series 8: Oregon High School Principal/Counselor Interview Day, 1986-1994
Series 8 consists of records of the annual event for Oregon High School principals and counselors on the Oregon State campus, during which the principals and counselors received information about the academic and student programs at Oregon State and met with Oregon State students from their respective high schools. Representatives of Oregon Native American tribes also attended these events. Photographs of the 1986 event are included.
Box-Folder 2.26: 1986
Includes 16 color prints.
Box-Folder 2.27: 1987
Box-Folder 2.28: 1988
Box-Folder 2.29: 1989
Box-Folder 2.30: 1990
Box-Folder 3.1: 1991
Box-Folder 3.2: 1992-1994
Series 9: Publications, 1984-2009
Series 9 consists of publications for recruitment and orientation of new students to Oregon State. The publications provide information about academic programs, student activities, student support services, and the Oregon State campus. The series includes two issues of the viewbook that were produced on CD-ROM.
Box-Folder 6.1: Academic Programs Booklets, 1988-1992
Box-Folder 6.2: Student Orientation Advising Handbook, 1988-1998
Box-Folder 6.3: Summer Orientation Advising Program (SOAP), 1989-1998
Box-Folder 6.4: New Student Week, 1991
Box-Folder 6.5: Parent and Parent/Family Handbooks, 1990-2000
Box-Folder 6.6: 1991
Box-Folder 6.7: 2000
Box-Folder 6.8: Viewbook, 1988-2001
Box-Folder 6.9: Viewbook, 2005-2006
Box-Folder 6.10: Viewbook -- CD-ROM version, circa 1998-2000
Extent: 2 CDs

Box-Folder 6.11: Entering OSU brochures, 1985-1990
Box-Folder 6.12: Transferring to OSU brochures, 1984-2001
Box-Folder 6.13: Brochures and Pamphlets, 1988-1996
Box-Folder 7.1: Posters, 1988-2005
Box-Folder 7.2: Application Forms, 1990-1993
Box-Folder 7.3: Counselor Update, 1986-1996
Box-Folder 7.4: The Orange and Black magazine, Fall 2008 - Spring 2009
Series 10: Recruitment Out-of-State, 1985-1993
Series 10 documents recruitment activities in California, Idaho, Nevada, and Washington, primary by Admissions Office staff and includes travel itineraries, evaluations, and related materials.
Box-Folder 3.3: California, Nevada, Washington recruitment schedules, 1985-1991
Box-Folder 3.4: California Transfer Day, 1993
Box-Folder 3.5: Recruitment in Idaho, 1990-1993
Series 11: Residency, 1969-1993
Series 11 consists of policies, procedures, committee records, correspondence, and related documentation pertaining to residence classification for payment of in-state or out-of-state tuition and tuition agreements with universities in other states.
Box-Folder 3.6: Appeal or Review Procedure for Residence Classification at Oregon State University, 1983
Box-Folder 3.7: Tuition cooperative agreements, 1977-1990
Between Oregon State University, Washington State University, and University of Idaho.
Box-Folder 3.8: Tuition reciprocity, 1983-1993
Box-Folder 3.9: Residency Committee, 1969-1990
Series 12: Reports, 1966-1997
Series 12 includes reports providing detailed information about admissions to Oregon State from the late 1960s through 1990s, long-range planning reports and documents, and reports of policies and studies. The Annual Admissions Reports provide summary data on new students (freshmen and transfer) entering during the fall term such as location of high school or college attended previously, test scores, high school grade point average, and advance placement status. A consultant's review of the Admissions and Registar's Offices conducted in 1985 is included. Many of the reports provide statistical information about ethnic minority students.
Box-Folder 3.10: Advanced Tuition Deposit Survey Summary, Fall, 1993
Sub-Series 1: Annual Admissions Reports, 1966-1997
Box-Folder 3.11: 1966-1967
Box-Folder 3.12: 1970-1977
Box-Folder 3.13: 1977-1986
Box-Folder 3.14: 1986-1991
Box-Folder 3.15: 1997
Box-Folder 3.16: Reports on Application for Admission, 1967-1969
Box-Folder 3.17: Reports on Application for Admission, 1970-1974
Box-Folder 3.18: Reports on Application for Admission, 1975-1979
Box-Folder 3.19: Reports on Application for Admission, 1980-1981
Box-Folder 3.20: Reports on Application for Admission, 1981-1984
Box-Folder 3.21: Reports on Application for Admission, 1984-1992
Sub-Series 2: Stan Berry Reports
Box-Folder 3.22: Foreign Student Admissions, 1975
Box-Folder 3.23: Review of Admissions and Registrar's Offices, 1985
Sub-Series 3: Freshman
Box-Folder 4.1: Academic Performance Reports for New Freshman Entering, 1987/88 - 1989/90
Box-Folder 4.2: Oregon First-time Freshman, High School Enrollment, 1985-1989
Box-Folder 4.3: Institutional Capabilities Assessment, March, 1986
Sub-Series 4: Planning
Box-Folder 4.4: Creating the Future: A Plan for Beginning the '90s, 1990
Box-Folder 4.5: Division of Student Affairs Long Range Planning - Long Range Plan 1986-1989, July 1, 1986
Box-Folder 4.6: OSU Long Range Plan 1986-1989 revisions, updates, and comments, 1986-1991
Box-Folder 4.7: A Strategic Plan for the OSSHE: 1987-1993, April 23, 1986
Box-Folder 4.8: Post High-School Plans: Class of 1989 - Ethnic Group Summaries
Sub-Series 5: State of Oregon
Box-Folder 4.9: Admission Policy reports, 1989-1990
Box-Folder 4.10: Oregon Research on Education College Choices: 1993 report, August, 1994
Box-Folder 4.11: Report of students by high schools and state, Fall, 1992
Series 13: Students - Graduate, International, and Minority, 1964-2000
Series 13 consists of correspondence, policies, reports, and related documentation pertaining to the admission of graduate, post-baccalaureate, international, and minority students. Of special note are materials pertaining to programs for improving recruitment of minority students, including achievement awards.
Sub-Series 1: Graduate and Post-Baccalaureate, 1964-1989
Box-Folder 4.12: Graduate admissions, 1964-1989
Box-Folder 4.13: Graduate admissions, 1989
Box-Folder 4.14: Post-Baccalaureate, 1965-1974
Box-Folder 4.15: International Baccalaureate program, 1985-1995
Box-Folder 4.16: International Students - Estimated Budget Costs for 2001/2002, 2000
Sub-Series 2: Minority Students, 1984-1990
Box-Folder 4.17: Improving minority recruitment, 1984-1988
Item 1: Report on Utilization of 5% Admissions Policy 1982-83 and 1983-84, 1984
Item 2: Programs for Enhancing Ethnic and Racial Minority Student Enrollment and Graduation in the Oregon State System of Higher Education, 1985
Box-Folder 4.18: Minority awards, enrollment, and recruitment, 1987-1990
Item 1: Minority Student Enrollment and Graduation Trends: A Report to the Board, 1989
Series 14: Undergraduate Admissions Committee, 1972-1989
14Series XIV consists of the records of the Undergraduate Admissions Committee, primarily policies, procedures, minutes, agendas, correspondence and related materials. Subject files pertaining to the 5% Special Admit and Experimental Modification of Admission Requirements (EMAR) programs provide information about programs for ethnic minority students and the Educational Opportunities Program. A 1979 summary of the Educational Opportunities Program from this series is available online at: http://hdl.handle.net/1957/22341
Box-Folder 4.19: Committee Files, 1972-1979
Box-Folder 4.20: Committee Files, 1980-1984
Box-Folder 4.21: Committee Files, 1985-1986
Box-Folder 4.22: Committee Files, 1986-1988
Box-Folder 4.23: Committee Files, 1988-1989
Sub-Series 1: Educational Opportunities Program, 1972-1982
Box-Folder 4.24: 5% Special Admit pilot program, 1981-1982
Box-Folder 4.25: Experimental Modification of Admission Requirements (EMAR), 1972-1981
Series 15: Photographs, circa 1980s
Series 15 consists of color photographic prints assembled by the office for recruiting and promotional purposes. The prints include images of campus buildings and scenes; students and student activities, including special events such as Mom's Weekend and commencement; recreational sports and intramurals; athletics; and the Benny the Beaver mascot. Images of baseball, men's and women's basketball, football, gymnastics, and rowing (crew) athletes and events are included. Of special note are several images of ethnic minority students; bicycles; and snow on campus.
Extent: 93 color prints

Box-Folder 5.1: Memorial Union and Campus views and activities, 1980-1990
Box-Folder 5.2: Photograph Album pages, 1980-1985

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