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Oregon State University
Special Collections and Archives
Research Center

Office of Admissions Records, 1961-2009View associated digital content.

Predominant Dates: 1964-2000
The Office of Admissions Records document the recruitment and orientation of new students, primarily undergraduates, to Oregon State University. The records include reports, admissions data, correspondence, publications, and committee records. Of special note are materials documenting the recruitment of minority students and programs to foster the academic success and retention of minority students, primarily through the Educational Opportunities Program. The Office of Admissions was established in 1960.
ID: RG 163
Extent: 4.5 cubic feet
More Extent Information
Scope and Content Notes
Biographical / Historical Notes
Statement on Access: Collection is open for research.
Statement on Description: The photographs were originally described as a separate collection, the Admissions and Orientation Photographs (P 233); they were transferred into this collection in 2011 and the photograph collection was closed. Videotapes that were received as part of the Offie of Admissions Records have been transferred to the Office of Admissions Videotapes (FV 233).
Preferred Citation: Office of Admissions Records (RG 163), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.
Acquisition Note: The records were transferred to the Archives in multiple accessions beginning in 1990. Most of the materials were received in 1995-1996.
Acquired: Additions to the collection are expected.
Languages of Materials

Container List

Series 1: Admissions Office, 1976-1990 Add to Shelf
Series 1 consists of materials documenting the administration of the Admissions Office, during the years that Wallace Gibbs was director. In addition to budget reports and procedures for employee evaluations and promotion and tenure for student affairs faculty, the annual summary reports provide information on recruiting activities, new student programs, and interactions of the Admissions Office with other campus units, including International Education, Financial Aid, Graduate School, and the Educational Opportunities Program.
Box-Folder 1.1: Budget reports, 1981-1990 Add to Shelf
Box-Folder 1.2: Changes in admissions, 1989-1990 Add to Shelf
Box-Folder 1.3: Employee Evaluation Procedures and Promotion and Tenure Guidelines, 1987-1988 Add to Shelf
Box-Folder 1.4: Noon-hour telephone coverage, 1987-1990 Add to Shelf
Box-Folder 1.5: Productivity study, 1988 Add to Shelf
Box-Folder 1.6: Annual Summary reports, 1976-1990 Add to Shelf
Series 2: College Admissions Counselors Associations, 1982-1990 Add to Shelf
Series 2 consists of certificates and publications of the National Association of College Admissions Counselors (NACAC) and Pacific Northwest Association of College Admissions Counselors. Oregon State University was a member of both organizations.
Box-Folder 1.7 Add to Shelf
Series 3: College Fairs, 1985-1995 Add to Shelf
Series 3 documents recruitment efforts at college fairs throughout the United States, staffed primarily by Oregon State University alumni volunteers. The records include lists of fairs attended, evaluation forms completed by the alumni volunteers, correspondence, and photographs of the Oregon State table at several of the fairs.
Box-Folder 1.8: College fair representative's information and handouts, 1992-1995 Add to Shelf
Box-Folder 1.9: College Fair Evaluation Forms, 1989-1992 Add to Shelf
Includes 7 color prints from T.K. Gorman High School, Tyler, Texas, college fair, 1991.
Box-Folder 1.10: Survey results, 1990-1992 Add to Shelf
Box-Folder 1.11: Western Association for College Admission Counselors college fairs, 1992-1994 Add to Shelf
Box-Folder 1.12: Seattle National College Fair, 1985-1988 Add to Shelf
Box-Folder 1.13: Fall 1989 Add to Shelf
Box-Folder 1.14: Fall 1990 Add to Shelf
Box-Folder 1.15: Winter and Spring 1990 Add to Shelf
Includes 2 color prints from Torrance School District College Fair, Torrance, California.
Box-Folder 1.16: Fall 1991 Add to Shelf
Box-Folder 1.17: Fall 1991 Add to Shelf
Box-Folder 1.18: Winter and Spring 1991 Add to Shelf
Box-Folder 1.19: Fall 1992 Add to Shelf
Box-Folder 1.20: Fall 1992 Add to Shelf
Box-Folder 1.21: Winter and Spring 1992 Add to Shelf
Box-Folder 1.22: Fall 1993 Add to Shelf
Box-Folder 1.23: Fall 1993 Add to Shelf
Box-Folder 1.24: Winter and Spring 1993 Add to Shelf
Box-Folder 1.25: Fall 1994 Add to Shelf
Includes one color print from Torrance School District College Fair, Torrance, California.
Box-Folder 1.26: Winter and Spring 1994 Add to Shelf
Box-Folder 1.27: Winter and Spring 1995 Add to Shelf
Series 4: Kay Conrad's Files, 1961-1991 Add to Shelf
Series 4 consists of materials from the files of Kay Conrad. The bulk of the records document the AAUW Senior Woman Recognition Award and other student organizations with which Conrad was associated.
Box-Folder 2.1: American Association of University Women (AAUW) Senior Woman Recognition Awards, 1975-1991 Add to Shelf
Box-Folder 2.2: Brochures and Clippings, 1961-1971 Add to Shelf
Includes a Beaver Preview brochure; newspaper clipping and brochure about the new Administration Building; and an inventory of Conrad's office furniture and supplies.
Box-Folder 2.3: Order of the Omega, 1976-1981 Add to Shelf
Box-Folder 2.4: Talons, 1990 Add to Shelf
Box-Folder 2.5: 1995 Add to Shelf
Includes a review of a sampling of Oregon high school students to determine how many planned to enrolled at Oregon State University.
Series 5: Correspondence, 1967-1990 Add to Shelf
Series 5 consists of correspondence written and received by Wallace Gibbs and Kay Conrad as well as correspondence pertaining to advanced standing procedures and the Mapping Your Education publication.
Box-Folder 2.6: Wallace E. Gibbs, 1979-1990 Add to Shelf
Box-Folder 2.7: Registrar's Winter/Spring newsletters, 1988-1990 Add to Shelf
Box-Folder 2.8: Mapping Your Education (MYE) publication, 1967-1981 Add to Shelf
Resource book published annually with informatoin about 2- and 4-year colleges in Oregon and Washington.
Box-Folder 2.9: Revised Advanced Standing procedures, 1973 Add to Shelf
Box-Folder 2.10: Interinstitutional Admissions and Recruitment (IAR) Committee meeting at Oregon Institute of Technology, 1988 Add to Shelf
Series 6: Enrollment and Retention, 1964-1999 Add to Shelf
Series 6 consists of Enrollment and Retention Committee Records, reports, and related materials documenting admissions statistics, enrollment, and retention of Oregon State students.
Box-Folder 2.11: Enrollment and Retention Committee, 1980 Add to Shelf
Box-Folder 2.12: Enrollment and Retention Committee, 1980-1982 Add to Shelf
Box-Folder 2.13: Enrollment management reports, 1989 Add to Shelf
Box-Folder 2.14: Enrollment, matriculation, and graduate applicant data, 1969-1990 Add to Shelf
Box-Folder 2.15: Enrollment Projections for 1985-86 through 1990-91 report, 1986-1999 Add to Shelf
Prepared by Oregon State System of Higher Education.
Box-Folder 2.16: Profile of New Students entering OSU in Fall 1964, 1964 Add to Shelf
Box-Folder 2.17: Retention study, 1982 Add to Shelf
Series 7: Orientation Programs, 1985-1998 Add to Shelf
Series 7 documents orientation programs offered for new Oregon State students during the summer and at the beginning of academic terms. A book of readings and exercises for the OSU Odyssey orientation course is also included. Orientation booklets and brochures are avaialable in IX. Publications.
Box-Folder 2.18: Freshman and transfer orientation, 1993-1994 Add to Shelf
Box-Folder 2.19: New Student Week, 1990 Add to Shelf
Box-Folder 2.20: OSU Odyssey ALS 111 class book, 1998 Add to Shelf
Box-Folder 2.21: Fall orientation, 1988 Add to Shelf
Box-Folder 2.22: Winter orientation, 1985-1995 Add to Shelf
Box-Folder 2.23: Spring orientation, 1989-1994 Add to Shelf
Box-Folder 2.24: Summer Send-Off packet, 1992 Add to Shelf
Box-Folder 2.25: Student Orientation Advising Program (SOAP), 1994 Add to Shelf
Series 8: Oregon High School Principal/Counselor Interview Day, 1986-1994 Add to Shelf
Series 8 consists of records of the annual event for Oregon High School principals and counselors on the Oregon State campus, during which the principals and counselors received information about the academic and student programs at Oregon State and met with Oregon State students from their respective high schools. Representatives of Oregon Native American tribes also attended these events. Photographs of the 1986 event are included.
Box-Folder 2.26: 1986 Add to Shelf
Includes 16 color prints.
Box-Folder 2.27: 1987 Add to Shelf
Box-Folder 2.28: 1988 Add to Shelf
Box-Folder 2.29: 1989 Add to Shelf
Box-Folder 2.30: 1990 Add to Shelf
Box-Folder 3.1: 1991 Add to Shelf
Box-Folder 3.2: 1992-1994 Add to Shelf
Series 9: Publications, 1984-2009 Add to Shelf
Series 9 consists of publications for recruitment and orientation of new students to Oregon State. The publications provide information about academic programs, student activities, student support services, and the Oregon State campus. The series includes two issues of the viewbook that were produced on CD-ROM.
Box-Folder 6.1: Academic Programs Booklets, 1988-1992 Add to Shelf
Box-Folder 6.2: Student Orientation Advising Handbook, 1988-1998 Add to Shelf
Box-Folder 6.3: Summer Orientation Advising Program (SOAP), 1989-1998 Add to Shelf
Box-Folder 6.4: New Student Week, 1991 Add to Shelf
Box-Folder 6.5: Parent and Parent/Family Handbooks, 1990-2000 Add to Shelf
Box-Folder 6.6: 1991 Add to Shelf
Box-Folder 6.7: 2000 Add to Shelf
Box-Folder 6.8: Viewbook, 1988-2001 Add to Shelf
Box-Folder 6.9: Viewbook, 2005-2006 Add to Shelf
Box-Folder 6.10: Viewbook -- CD-ROM version, circa 1998-2000 Add to Shelf
Extent: 2 CDs
Box-Folder 6.11: Entering OSU brochures, 1985-1990 Add to Shelf
Box-Folder 6.12: Transferring to OSU brochures, 1984-2001 Add to Shelf
Box-Folder 6.13: Brochures and Pamphlets, 1988-1996 Add to Shelf
Box-Folder 7.1: Posters, 1988-2005 Add to Shelf
Box-Folder 7.2: Application Forms, 1990-1993 Add to Shelf
Box-Folder 7.3: Counselor Update, 1986-1996 Add to Shelf
Box-Folder 7.4: The Orange and Black magazine, Fall 2008 - Spring 2009 Add to Shelf
Series 10: Recruitment Out-of-State, 1985-1993 Add to Shelf
Series 10 documents recruitment activities in California, Idaho, Nevada, and Washington, primary by Admissions Office staff and includes travel itineraries, evaluations, and related materials.
Box-Folder 3.3: California, Nevada, Washington recruitment schedules, 1985-1991 Add to Shelf
Box-Folder 3.4: California Transfer Day, 1993 Add to Shelf
Box-Folder 3.5: Recruitment in Idaho, 1990-1993 Add to Shelf
Series 11: Residency, 1969-1993 Add to Shelf
Series 11 consists of policies, procedures, committee records, correspondence, and related documentation pertaining to residence classification for payment of in-state or out-of-state tuition and tuition agreements with universities in other states.
Box-Folder 3.6: Appeal or Review Procedure for Residence Classification at Oregon State University, 1983 Add to Shelf
Box-Folder 3.7: Tuition cooperative agreements, 1977-1990 Add to Shelf
Between Oregon State University, Washington State University, and University of Idaho.
Box-Folder 3.8: Tuition reciprocity, 1983-1993 Add to Shelf
Box-Folder 3.9: Residency Committee, 1969-1990 Add to Shelf
Series 12: Reports, 1966-1997 Add to Shelf
Series 12 includes reports providing detailed information about admissions to Oregon State from the late 1960s through 1990s, long-range planning reports and documents, and reports of policies and studies. The Annual Admissions Reports provide summary data on new students (freshmen and transfer) entering during the fall term such as location of high school or college attended previously, test scores, high school grade point average, and advance placement status. A consultant's review of the Admissions and Registar's Offices conducted in 1985 is included. Many of the reports provide statistical information about ethnic minority students.
Box-Folder 3.10: Advanced Tuition Deposit Survey Summary, Fall, 1993 Add to Shelf
Sub-Series 1: Annual Admissions Reports, 1966-1997 Add to Shelf
Box-Folder 3.11: 1966-1967 Add to Shelf
Box-Folder 3.12: 1970-1977 Add to Shelf
Box-Folder 3.13: 1977-1986 Add to Shelf
Box-Folder 3.14: 1986-1991 Add to Shelf
Box-Folder 3.15: 1997 Add to Shelf
Box-Folder 3.16: Reports on Application for Admission, 1967-1969 Add to Shelf
Box-Folder 3.17: Reports on Application for Admission, 1970-1974 Add to Shelf
Box-Folder 3.18: Reports on Application for Admission, 1975-1979 Add to Shelf
Box-Folder 3.19: Reports on Application for Admission, 1980-1981 Add to Shelf
Box-Folder 3.20: Reports on Application for Admission, 1981-1984 Add to Shelf
Box-Folder 3.21: Reports on Application for Admission, 1984-1992 Add to Shelf
Sub-Series 2: Stan Berry Reports Add to Shelf
Box-Folder 3.22: Foreign Student Admissions, 1975 Add to Shelf
Box-Folder 3.23: Review of Admissions and Registrar's Offices, 1985 Add to Shelf
Sub-Series 3: Freshman Add to Shelf
Box-Folder 4.1: Academic Performance Reports for New Freshman Entering, 1987/88 - 1989/90 Add to Shelf
Box-Folder 4.2: Oregon First-time Freshman, High School Enrollment, 1985-1989 Add to Shelf
Box-Folder 4.3: Institutional Capabilities Assessment, March, 1986 Add to Shelf
Sub-Series 4: Planning Add to Shelf
Box-Folder 4.4: Creating the Future: A Plan for Beginning the '90s, 1990 Add to Shelf
Box-Folder 4.5: Division of Student Affairs Long Range Planning - Long Range Plan 1986-1989, July 1, 1986 Add to Shelf
Box-Folder 4.6: OSU Long Range Plan 1986-1989 revisions, updates, and comments, 1986-1991 Add to Shelf
Box-Folder 4.7: A Strategic Plan for the OSSHE: 1987-1993, April 23, 1986 Add to Shelf
Box-Folder 4.8: Post High-School Plans: Class of 1989 - Ethnic Group Summaries Add to Shelf
Sub-Series 5: State of Oregon Add to Shelf
Box-Folder 4.9: Admission Policy reports, 1989-1990 Add to Shelf
Box-Folder 4.10: Oregon Research on Education College Choices: 1993 report, August, 1994 Add to Shelf
Box-Folder 4.11: Report of students by high schools and state, Fall, 1992 Add to Shelf
Series 13: Students - Graduate, International, and Minority, 1964-2000 Add to Shelf
Series 13 consists of correspondence, policies, reports, and related documentation pertaining to the admission of graduate, post-baccalaureate, international, and minority students. Of special note are materials pertaining to programs for improving recruitment of minority students, including achievement awards.
Sub-Series 1: Graduate and Post-Baccalaureate, 1964-1989 Add to Shelf
Box-Folder 4.12: Graduate admissions, 1964-1989 Add to Shelf
Box-Folder 4.13: Graduate admissions, 1989 Add to Shelf
Box-Folder 4.14: Post-Baccalaureate, 1965-1974 Add to Shelf
Box-Folder 4.15: International Baccalaureate program, 1985-1995 Add to Shelf
Box-Folder 4.16: International Students - Estimated Budget Costs for 2001/2002, 2000 Add to Shelf
Sub-Series 2: Minority Students, 1984-1990 Add to Shelf
Box-Folder 4.17: Improving minority recruitment, 1984-1988 Add to Shelf
Item 1: Report on Utilization of 5% Admissions Policy 1982-83 and 1983-84, 1984 Add to Shelf
Item 2: Programs for Enhancing Ethnic and Racial Minority Student Enrollment and Graduation in the Oregon State System of Higher Education, 1985 Add to Shelf
Box-Folder 4.18: Minority awards, enrollment, and recruitment, 1987-1990 Add to Shelf
Item 1: Minority Student Enrollment and Graduation Trends: A Report to the Board, 1989 Add to Shelf
Series 14: Undergraduate Admissions Committee, 1972-1989 Add to Shelf
14Series XIV consists of the records of the Undergraduate Admissions Committee, primarily policies, procedures, minutes, agendas, correspondence and related materials. Subject files pertaining to the 5% Special Admit and Experimental Modification of Admission Requirements (EMAR) programs provide information about programs for ethnic minority students and the Educational Opportunities Program. A 1979 summary of the Educational Opportunities Program from this series is available online at:
Box-Folder 4.19: Committee Files, 1972-1979 Add to Shelf
Box-Folder 4.20: Committee Files, 1980-1984 Add to Shelf
Box-Folder 4.21: Committee Files, 1985-1986 Add to Shelf
Box-Folder 4.22: Committee Files, 1986-1988 Add to Shelf
Box-Folder 4.23: Committee Files, 1988-1989 Add to Shelf
Sub-Series 1: Educational Opportunities Program, 1972-1982 Add to Shelf
Box-Folder 4.24: 5% Special Admit pilot program, 1981-1982 Add to Shelf
Box-Folder 4.25: Experimental Modification of Admission Requirements (EMAR), 1972-1981 Add to Shelf
Series 15: Photographs, circa 1980s Add to Shelf
Series 15 consists of color photographic prints assembled by the office for recruiting and promotional purposes. The prints include images of campus buildings and scenes; students and student activities, including special events such as Mom's Weekend and commencement; recreational sports and intramurals; athletics; and the Benny the Beaver mascot. Images of baseball, men's and women's basketball, football, gymnastics, and rowing (crew) athletes and events are included. Of special note are several images of ethnic minority students; bicycles; and snow on campus.
Extent: 93 color prints
Box-Folder 5.1: Memorial Union and Campus views and activities, 1980-1990 Add to Shelf
Box-Folder 5.2: Photograph Album pages, 1980-1985 Add to Shelf